67 To-Do List Apps: the Complete Guide

With a wide variety of obligations and deadlines To-Do apps have become indispensable assets on our smartphones. A quick glance in the morning to check what needs to be done today or an alert in the evening to take out the trash. To-Do apps bring our productivity level to a height and keep our lives continuously organized. And nothing is as rewarding as a list of ticked off tasks at the end of your day.

From simple checklists and grocery lists to complex multi-user project-based boards: the amount of available To-Do apps is overwhelming. Selecting an app that suits your needs best can be quite tricky. Therefore I've made for you this comprehensive guide of the 67 best and most popular To-Do apps for 2016 - personally tested and reviewed. Filter through the list to find the best apps for you.

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Agenda To-Do Apps

1. GoodTask

If you're looking for a to-do app that functions like an agenda, no doubt that you'll like GoodTask.

Available for: Apple Watch, iPhone, iPad, iPod touch, Mac
Price: Free | Paid: $4.99
Website: GoodTaskapp.com

Rating:  Functionality:  

As an extension of the built-in Apple Reminders app, GoodTask is a powerful task manager providing lots of options. It has a sharp-looking design and tags, recurring tasks, reminders by date or location are all part of its features.

GoodtaskGoodtaskGoodTask

Tasks are organized in custom lists and the app offers you the practical possibility to view your tasks in calendar mode by day, week or month. That way you have a clear overview of your upcoming tasks, each task in the color of its corresponding list. And by using the horizontal bar at the top you can easily navigate through the days.

GoodtaskGoodtask

To-do's can be sorted by e.g. location, priority or undated tasks. GoodTask furthermore synchronizes with Apple Reminders and integrates your calendar events. An intuitive and effective app, that keeps you focused on what really matters.

Cool feature (paid version): URL scheme to let you add tasks through other apps.

Reminders: On time / LocationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

2. TickTick

TickTick is a clever app offering quite an amount of possibilities to manage all your tasks and to-do's.

Available for: Android, Android Wear, Apple Watch, Chrome app, Chrome Ext, Firefox Ext, iPad, iPhone, Mac, Web
Price: Free | Paid: $1.99
Website: TickTick.com

Rating:  Functionality:  

Apart from being organized in custom lists and folders, this app offers a 'smart list' as well, consisting of a list of today's tasks, the next 7 days, a calendar, tasks sorted by tag and even tasks that are assigned to you. All of this comes in a functional sidebar. Easy navigation is what you get.

TickTickTickTickTickTick

TickTick enables you to add checklists to a task, reminders on time and location, priority levels and repeating tasks.

TickTickTickTickTickTick

Collaboration tools are a part of TickTick's possibilities too. Sharing a task and assigning it to a friend or colleague is easily done. Users then can add comments to a particular task making collaboration on a project even more effective. However, to make full use of this you would need the upgrade as the free version only allows you to assign tasks to 1 person.

Reminders: On time / LocationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android / iOS (Siri)

3. Gneo

If there's one particular app that stands out from all the rest, it is Gneo. This ingenious to-do app takes the regular checklist app to the next level by combining it with matrixes.

Available for: Apple Watch, iPad, iPhone, iPod touch
Price: $9.99
Website: Gneo.co

Rating:  Functionality:  

To start off with Gneo you need to create a Notebook. This helps you arrange your to-do's by project or subject. Your tasks will then be displayed in checklists.

GneoGneoGneo

Apart from a regular checklist, Gneo also sorts your to-do's by day, cleverly showing in the left-hand bar the dates on which tasks appear. But that's not all. Items are at the same time arranged in a matrix, enabling you to prioritize tasks by urgency and importance. To change from checklist to matrix view, simply swipe to the right or left.

GneoGneoGneo

You will furthermore find a separate space to list goals and a map to pin tasks to a location.

It's not the cheapest app around, so if you're not a fan of matrixes, don't go for Gneo. Nevertheless, this beautifully designed app with its dual system certainly has my vote!

Note: Integrates with Evernote and Calendar

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

4. Remember the Milk

Remember the Milk is certainly one of the more extensive apps in this list. Recently completely renewed, the app offers quite a range of features.

Available for: Android, Blackberry 10, iPad, iPhone, iPod touch, Kindle Fire, Mac, Web, Windows
Price: Free | Pro: $39.99
Website: RemembertheMilk.com

Rating:  Functionality:  

What stands out most is its practical sidebar wich is designed in a way that - while using it - you already get a glimpse of your to-do's in the background.

Remember the MilkRemember the MilkRemember the Milk

The app consists of multiple lists, to name a few: tasks for today, tomorrow, tasks given to others and custom lists (e.g. work, personal or study). Besides, you can quickly filter your to-do's by tags, contacts or locations.

Remember the MilkRemember the MilkRemember the Milk

Creating a new task is quickly done by the 'smart add', tapping the icons to add a due date, tag,... And even assigning tasks to your contacts is part of Remember the Milk's free package. Its weakness? Reminders are exclusively available on the pro version. Dissapointing, since a notification of an upcoming task or event is such a basic necessity in managing tasks.

Cool feature: Smart Search: enter a simple query like 'dueBefore:Tuesday' and all your to-do's that need to be done before Tuesday will appear. This list can be saved as a smart list.

Reminders: ProPriority levels: Add attachments:
Subtasks: ProRecurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri (iOS)

5. Apple Reminders

The default built-in app on an iOS device, as simple as it seems, provides some surprising functionality. Its plain setup of lists and reminders is easy to work with. In no time you've made a long grocery list or other checklist.

Available for: iPhone, iPad, Mac, Windows
Price: Free
Website: /

Rating:  Functionality:  
Apple RemindersApple RemindersApple Reminders

Create a task in the appropriate list and if needed add a reminder on time or location. In the 'scheduled' tab, you can then see at a glance all your to-do's that are due today, tomorrow or in the days to come.

Apple RemindersApple Reminders

If your schedule is not too packed, this app will be a fine choice to start with.

Reminders: On time / locationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

6. Wunderlist

Wunderlist's approach is very similar to TickTick's, providing users with much flexibility regarding the grouping of tasks.

Available for: Android, Apple Watch, iPad, iPhone, Kindle Fire, Mac, Web, Windows
Price: Free | Pro: $49.99/year | Business: $49.99/user/year
Website: Wunderlist.com

Rating:  Functionality:  

The app uses custom lists as well as smart lists, comprising a list of tasks assigned to you, a starred list, one of today's tasks and of the whole week.

WunderlistWunderlistWunderlist

Lots of sorting options are available, for example by due date, priority, creation date, assignee,.. I do miss however a good calendar overview which would increase its functionality for agenda usage.

WunderlistWunderlistWunderlist

Apart from personal use, Wunderlist is a strong tool in the area of collaboration. Working on a project? Share complete lists with friends or colleagues, delegate tasks, set deadlines, add files and have conversations along a particular task. With Wunderlist teamwork becomes seamless and efficient, especially since you can use the app on Mac and PC too. For companies and teams there is Wunderlist Business, offering unlimited cooperation features and a centralized communication system.

Cool feature: Forward an email to Wunderlist, and it will be turned into a task in your inbox.

Reminders: On timePriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android (for search only)

7. Todoist

Todoist is a beautifully designed app giving you a clear overview of all your upcoming tasks.

Available for: Android, Apple Watch, Chrome, Firefox, iPad, iPhone, OS X, Web, Windows
Price: Free | Premium: $29/year | Business: $29/year/user
Website: Todoist.com

Rating:  Functionality:  

It makes a distinction between tasks for today and the rest of the week. This way it serves as an agenda in which you can furthermore divide tasks into themes like 'shopping', 'work' or 'home'.

TodoistTodoistTodoist

In addition you can filter tasks by these projects, labels and other filters. A bit disappointing however to learn that labels and reminders are paid features and don't come with the free version.

TodoistTodoistTodoist

With respect to collaboration, Todoist does not lag behind. Sharing projects (up to 5 users/project in the free version) and delegation of tasks are all part of Todoist's package. When going for Premium or Business you can obviously expect more like file uploads, team management features, adding comments, etc.

In short, a good app to work with.

Special feature: Detects time & date in task and schedules it automatically on the right day.

Reminders: PremiumPriority levels: Add attachments: Premium
Subtasks: Recurring tasks: Sync:
Tags: PremiumPostpone tasks: Speech to text:

8. SplenDO

This rather simplistic app is a perfect choice for the casual user. Basic requirements as making a shopping list or scheduling an appointment are easily met.

Available for: Android
Price: Free | Upgrade: $3.99
Website: Splendapps.com

Rating:  Functionality:  

Within a list tasks will appear in chronological order, from overdue to due next week, your undated to-do's listed at the bottom.

SplenDOSplenDOSplenDO

With the 'add in batch mode' feature, you can even create long lists of tasks in a matter of seconds, without having to enter a due date or any other field.

SplenDOSplenDOSplenDO

An app with not too many frills and user-friendly for sure. Tip: go for the upgrade to get rid of the ads.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

9. Due

Composed of solely a reminders list and timers list, Due is fit for the rather occasional user.

Available for: iPad, iPhone, iPod touch
Price: $4.99
Website: DueApp.com

Rating:  Functionality:  

There's no possibility of sorting your tasks per subject - everything appears in 1 list. Although the app does not offer much functionality, yet reminders are a part of it. And when a task is overdue you may set an 'every-5-minute-snooze' until you've finished what you needed to do.

A special feature of Due is the inline command: e.g. 'Go to hairdresser on Friday' and your to-do will be scheduled for Friday.

DueDue

The timers list is Due's second component, in which you can save all kinds of timers that you are accustomed to use frequently.

Due

A shortcoming of the app is the requirement of entering a date and reminder for each task, which is not always appropriate.

Cool feature: Due's inline command

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

10. TeuxDeux

With TeuxDeux all your tasks are managed in one place. There are no separate folders, except for the 'Someday' list where your undated tasks will be stored.

Available for: Android, iPad, iPhone, iPod touch, Web
Price: Free trial (30d) | Skeptic: $3/month | Believer: $24/year
Website: TeuxDeux.com

Rating:  Functionality:  

Apart from some style elements (bold text, italics and adding a link to a task) the app offers limited usability.

TeuxDeuxTeuxDeuxTeuxDeux

At least, this is what the Android version looks like. Both the iOS and web app on the other hand, are designed in a more functional manner. For instance, days are set up in various columns so that, as regards the iOS version, you can smoothly swipe through the days. The web app will give you a full oversight of your week's schedule. Moreover, the design is much more beautiful.

TeuxDeuxTeuxDeux

For Android users TeuxDeux is certainly not a great option, especially when you take into account that the app doesn't come for free. And even for iPhone users: when it comes to simple to-do apps, there are better (and cheaper) alternatives on the market.

Reminders: Priority levels: Yes (bold text)Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android

11. Task

Task is a simplistic to-do app, covering the mere basics. With just one list to note all your to-do's, it's naturally no fit for users with an overloaded schedule.

Available for: iPad, iPhone, iPod touch
Price: $0.99
Website: 1button.co/task

Rating:  Functionality:  

To-do's will appear in chronological order and the time is displayed vertically on the right side of the screen.

TaskTask

Task does enable you to set a reminder and items can be marked as having priority. These will show in bold text so that you'll immediately see those things most important to you.

How about Task's design? With its large headers and font size, it isn't the most elegant app around, to say the least. Depending on your iPhone's version, it can only show a handful of tasks at the same time.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

12. Any.do

Any.do is a popular to-do manager with quite some options.

Available for: Android, Chrome app, Chrome ext, iPad, iPhone, iPod touch, Web app
Price: Free | Premium: $26.99/year | Business: $26.99/user/year
Website: Any.do

Rating:  Functionality:  

The app starts with a good-looking overview of all your lists, showing the number of items for each corresponding list. For each to-do created you need to choose a date and time. All your tasks will then automatically be arranged in 'Today, Tomorrow, Upcoming or Someday'.

Any.doAny.doAny.do

Initially, this split up seems logical, but it's not as straightforward as you might think. For instance, in 'Upcoming' you will find all your tasks with dates other than today or tomorrow. As a result, to-do's that are due next week as well as those due in 2 months will be listed in the same place and in random order. Since dates aren't visible in the list, you don't get a good perception of your soon upcoming to-do's.

Secondly, in the 'Someday' section only items will appear that aren't associated with a date. This is kind of tricky, since you always have to give a date and time. The only way to do it, is to drag an item to this section.

Any.doAny.doAny.do

One unique feature of the app is the opportunity to plan your day. At the start of a day, the app will go through your to-do's which you may then schedule somewhere in your day. Unfortunately this function is limited on the free version.

Sharing lists, chatting and the delegation of tasks are exclusively available on Any.do's paid versions.

The app as a whole feels somewhat counterintuitive and unnatural. We eagerly await new updates of Any.do.

Unique feature: 'Plan your day'-tool: give all your tasks a moment in your day.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android / iOS

13. EveryDay

Available for: Android, Chrome Ext, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $2.99/month
Website: Evrdy.com

Rating:  Functionality:  

The EveryDay app is composed of Dates, Lists and Shared Lists. The 'Lists' section is designed for custom lists, where you can manage all your upcoming tasks and events.

EveryDayEveryDayEveryDay

In order to obtain a more systematic overview of a list you can make use of indentations, which serve as subtasks. When you appoint a date to a task, it will also automatically appear in the 'Dates' section, which is divided into a Today, Tomorrow and Week list.

EveryDayEveryDayEveryDay

Then there is a separate space for 'Shared Lists', which is basically only available when you get the upgrade. That is, the free version allows you to share just 1 list with 1 person. These shared lists are independent from your custom lists. A rather odd setup, as you would always have to decide beforehand if you want to share a list or not.

Cool feature (Android version): Small widget: simply tap on the microphone to record a new to-do.

Reminders: On time / On location (Pro)Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android

14. isoTimer

To fully grasp the ins and outs of everything isoTimer has to offer is challenging. The app encompasses a broad spectrum of features and gives users much flexibility to organize their to-do's.

Available for: Android, Web
Price: Free | Pro: $4.55
Website: isoTimer.com

Rating:  Functionality:  

The overall structure has 3 major segments: Tasks, Calendar and Notes. IsoTimer makes a distinction between tasks and events: tasks appear in the task list, while events are displayed in the calendar. Tasks can be sorted by today's date, category or goal. All common task features are available. The calendar shows events in specific colors to indicate corresponding categories and can be displayed in day, week or month view. This way you obtain a clear and visual overview.

isoTimerisoTimerisoTimer

In order to have everything in one place, there's a split screen feature that shows your calendar overview as well as your tasks. The whole idea of differentiating between tasks and events feels unnatural however.

isoTimerisoTimerisoTimer

Lastly, there's a notes section where you'll find notes, goals and a review section. Goals appear in goal lists and can have deadlines, tasks, attachments, etc.

Although I really like the calendar overview for its strongly visual appearance, the app as a whole hasn't convinced me. It lacks user-friendliness and is in some respects a bit complicated.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Pro

15. ezTasking

ezTasking isn't the most effective app around. Initially it seems to have a lot in store, but when using it you'll notice its lack of user-friendliness.

Available for: iPad, iPhone, iPod touch, Mac
Price: Free
Website: /

Rating:  Functionality:  

Icons are small, which makes them hard to tap. To mark a task as completed is difficult as well. And because there are so many tasks displayed, lists get slightly chaotic.

ezTaskingezTaskingezTasking

ezTasking's overall structure consists of lists per day, week, a calendar, graphs (of recurring tasks) and notes. To-do's can be created as task, event, recurring task or note. Recurring tasks can be viewed in the graph section, convenient if you want to record habits. Also, the extra space for notes comes in handy.

ezTaskingezTasking

General conclusion? ezTasking doesn't get my vote.

Reminders: On timePriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

16. Good Todo

Available for: Android, iPad, iPhone, iPod touch, Web
Price: Free | Upgrade: $3/month
Website: GoodTodo.com

Rating:  Functionality:  

Good Todo is structured in days, showing a list of items one day at a time. Swipe to the left to go to the next day, or to the right to go a day back.

Good TodoGood TodoGood Todo

When you make use of Good Todo's upgrade, tasks can also be arranged in categories. Customizing these categories is a bit of a hassle though, since it can't be done in the app, only via the web.

With its limited functionality and rather outdated design, Good Todo isn't the most impressive app of the list.

Interesting feature: Send an email to e.g. Monday@goodtodo.com and a task will appear on Monday using the title of your email as task name. Great to get rid of a stuffed inbox.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

Simple Checklists - Single List

As there are so many apps available when it comes to simple checklist to-do apps, this series is subdivided into Single Listed and Multiple Listed apps. To clarify, in a multiple listed app tasks can be organized in custom lists, e.g. 'work' or 'family', whereas a single listed app manages all items in one place.

17. Begin

One of the simpler to-do apps, but so convenient to use. Begin is to-the-point, a no-frills checklist with a clean interface.

Available for: iPad, iPhone, iPod touch
Price: Free | Extension available
Website: BeginApp.co

Rating:  Functionality:  
BeginBegin

The app works as follows:
- type in a task and it will appear under Today's section
- swipe to the right to complete
- swipe to the left to move it to Tomorrow

Have you skipped a to-do? It will show in the red part down the page. That's it. That's why I like it.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text:

18. Finish

If you're after a simple task list app, Finish might be your perfect solution.

Available for: iPad, iPhone, iPod touch
Price: Free
Website: GetFinish.com

Rating:  Functionality:  

The app has a convenient structure, subdividing tasks into short-term, mid-term and long-term categories. These respective time frames can be customized according to the user's needs. In order to view your completed items, tap the Finish-logo in the top bar.

FinishFinish

Finish offers a handful of elementary features like starring a to-do or repeating a task. And besides regular reminders, the app has - what they call - the 'Bother Me'- function, which has an obvious result.

FinishFinishFinish

There's one specialty worth mentioning: as you check off tasks, Finish will send you rewards (such as productivity tools, coupons, etc..) which will appear in your inbox.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

19. Workflowy

This particular app certainly has a unique approach to task management. Its base is a plain whiteboard. And though it may seem as utterly basic, the app does provides some surprising possibilities. It looks more like a notepad but is just as suitable for making long lists or outlines.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $49/year
Website: Workflowy.com

Rating:  Functionality:  
WorkflowyWorkflowyWorkflowy

Workflowy is structured by bullet points and indentations, that can either be expanded or collapsed. Tap on a bullet point to zoom in on an item, add a note or mark a task as completed. Make use of hashtags to filter a long list. Moreover, if you make use of the web app, you even have the option to share a list (or link) with friends and colleagues.

WorkflowyWorkflowy

Depending on your needs, you might find Workflowy work for you or not. As for me, I'd like to give it a vote.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

9. Due

In comparison to other apps in this list, Due provides more functionality. Composed of a reminders list and timers list, Due is a good fit for casual users.

Available for: iPad, iPhone, iPod touch
Price: $4.99
Website: DueApp.com

Rating:  Functionality:  

Reminders and recurring tasks are available. And when a task is overdue you may set an 'every-5-minute-snooze' until you have finished what you needed to do.

A special feature of Due is the inline command: e.g. 'Go to hairdresser on Friday' and your to-do will be scheduled for Friday.

DueDue

The timers list is Due's second component, in which you can save all kinds of timers that you're accustomed to use frequently.

Due

A shortcoming of the app is that you always need to set a date and reminder for each task. This isn't always appropriate.

Cool feature: Due's inline command

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

20. Carrot

Carrot has its own, unique way of making you do your tasks. 'She' has a personality, which you will either like or detest.

Available for: iPad, iPhone, iPod touch
Price: $2.99
Website: MeetCarrot.com/todo

Rating:  Functionality:  

Carrot acts as a judgmental task master: she talks to you and will get upset if you're slacking all day. But if you check off tasks in a rapid pace, you'll get rewarded and move to the next level.

CarrotCarrotCarrot

As you reach higher levels, more features will become available to you. That is, reminders, Siri integration, rearranging of items, etc.

So, if you appreciate a sense of humor, check out Carrot.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

10. TeuxDeux

With TeuxDeux all your tasks are managed in one place. There are no separate folders, except for the 'Someday' list where your undated tasks will be stored.

Available for: Android, iPad, iPhone, iPod touch, Web
Price: Free trial (30d) | Skeptic: $3/month | Believer: $24/year
Website: TeuxDeux.com

Rating:  Functionality:  

The app has incorporated style elements (bold text, italics and adding a link to a task) and furthermore offers some standard features.

TeuxDeuxTeuxDeuxTeuxDeux

At least, this is what the Android version looks like. The iOS and web app are designed in a more functional manner. For instance, days are set up in various columns so that, as regards the iOS version, you can smoothly swipe through the days. The web app will give you a full oversight of your week's schedule. Moreover, the design is much more beautiful.

TeuxDeuxTeuxDeux

Taking the price into account, TeuxDeux isn't a great option, certainly not for Android users. And even for iPhone users, when it comes to simple to-do apps, there are better (and cheaper) alternatives on the market.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android

21. Simplest Checklist

Simplest Checklist, as its name implies, really is the simplest of all. Suitable for grocery lists and basic to-do's.

Available for: Android
Price: Free
Website: /

Rating:  Functionality:  
Simplest ChecklistSimplest Checklist

Covering the bare essentials, the app consists of a plain whiteboard that lists all your tasks and a drag and drop function to change the order. Check off a finished task and drag and drop it to the left bottom corner to delete it.

Simplest Checklist

The app also has a resizeable list widget, which is scrollable and checkable too. It won't get much easier than this.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

22. Do!

Do! is a single listed to-do app providing a handful of features.

Available for: Apple Watch, iPad, iPhone, iPod touch
Price: Free | Premium: $1.99
Website: /

Rating:  Functionality:  

It makes use of dates, that appear on the left-hand side of your screen. You can also set reminders, pin an item and add colors to your tasks. These colors will serve as tags or labels (e.g. family, errands or work) and should help you to obtain a better overview. That is, as long as you're able to distinguish between colors and their respective meanings. Maybe a little tricky.

Do!Do!Do!

Do! furthermore has different themes and fonts to choose from and backs up all your data to Dropbox.

Do!Do!

Too bad items aren't arranged in chronological order. This would have made the app more valuable.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text:

11. Task

Task is a simplistic to-do app, covering the mere basics. With just one list to note all your to-do's, it's naturally no fit for users with a busy schedule.

Available for: iPad, iPhone, iPod touch
Price: $0.99
Website: 1button.co/task

Rating:  Functionality:  

To-do's will appear in chronological order and the time is displayed vertically on the right side of the screen.

TaskTask

Task enables you to set a reminder and items can be marked as having priority. These will show in bold text so that you immediately see those things most important to you.

How about Task's design? With its large headers and font size, it isn't the most elegant app around, to say the least. Depending on your iPhone version, it can only show a handful of tasks at the same time.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

23. Fetchnotes

Fetchnotes is a cross-platform app, very different from the rest.

Available for: Android, Chrome Ext, iPad, iPhone, iPod touch, Web
Price: Free
Website: Fetchnotes.com

Rating:  Functionality:  

It's a notepad and basically works with two key components: hashtags (#) & at signs (@).

FetchnotesFetchnotesFetchnotes

By using hashtags, notes are grouped together per subject like '#household'. When you tap the at sign with a name from your contacts or an email address, that note will be shared. In the sidebar all your tags and contacts will then appear. Furthermore, there's a space to archive your notes.

FetchnotesFetchnotes

A very easy system. But honestly, Fetchnotes didn't work for me. Both the overview and share feature didn't function too well.

Special feature: Import your notes from Apple's Note's app, Notespark and Springpad.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

Simple Checklists - Multiple Lists

As there are so many apps available when it comes to simple checklist to-do apps, this series is subdivided into Single Listed and Multiple Listed apps. To clarify, in a multiple listed app tasks can be organized in custom lists, e.g. 'work' or 'family', whereas a single listed app manages all items in one place.

24. Swipes

Swipes is one of my favorite apps of this list. It looks good and I like the way it's set up.

Available for: Android, iPad, iPhone, iPod touch, Mac, Web
Price: Free | Plus version not yet avalable
Website: SwipesApp.com

Rating:  Functionality:  

At the top you can see it's divided in three sections: a space for all tasks, a 'now' list and a completed list. The first one arranges all your tasks by due date. Items that have no date yet will appear under 'unspecified'. The 'now' list will either display a task that's scheduled for now or the next one for today.

SwipesSwipes

Apart from this structure, the makers of Swipes have come up with another smart way to organize your to-do's: a workspace setup. When you have consistently been adding tags as e.g. 'work' or 'home' to your items, you may now create a workspace by filtering on one (or more) of these tags. In all three sections mentioned above, only the items will show of that specific tag. Very efficient.

SwipesSwipes

For bigger tasks you may add action steps which individually can be marked as completed. Swipes furthermore integrates with Evernote and Gmail and soon with Google Calendar and Dropbox as well.

A big yes for Swipes.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri for iOS

25. Clear

For simple task management, an app like Clear is all you need. It's a colorful, streamlined app covering the very basics.

Available for: Apple Watch, iPad, iPhone, iPod touch, Mac
Price: iOS: $4.99 | Mac: $9.99
Website: RealMacSoftware.com/clear

Rating:  Functionality:  

Tasks are arranged in lists and are intended to appear in order of priority. That is, the order you will need to set yourself. The app makes use of color to indicate the level of priority hence creating a visual effect. Optimize this even further by setting each list in its own particular color.

ClearClearClear

Clear supports intuitive gestures. Pull down a list to add a new item. Swipe an item to the right to mark it as completed. Drag and drop tasks to change the order. Pinch items together to go to the list overview. Easy, right? And nice to know, reminders are available too.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

26. Taasky

Taasky's appealing design is probably what stands out most. It's both minimalistic and beautiful.

Available for: iPad, iPhone, iPod touch, Mac
Price: $1.99 | Mac: $3.99
Website: Taasky.com

Rating:  Functionality:  

When you start off with this simple to-do app, you'll see it's arranged in custom lists, each having its own (customizable) color. Tasks are grouped together by category and by using the sidebar, you can easily navigate through them.

TaaskyTaaskyTaasky

Taasky focuses on to-do's that have priority by setting them in a bigger font size. This way you will immediately get a good grip on what needs to be done first. The downside? Only a handful of tasks are thus displayed on your screen.

You can furthermore make an in-app purchase to enable the statistics feature, providing you with data of completed tasks per day, week or month.

For basic checklists and grocery lists, Taasky is worth checking out.

Reminders: Priority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text:

5. Apple Reminders

The default built-in app on an iOS device, as simple as it is, provides quite some functionality.

Available for: iPhone, iPad, Mac, Windows
Price: Free
Website: /

Rating:  Functionality:  

Its plain setup of lists and reminders is easy to work with. In no time you've made a long grocery list or other checklist.

Apple RemindersApple RemindersApple Reminders

Create a task in the appropriate list and if needed add a reminder on time or location. In the 'scheduled' tab, you can then see at a glance all your to-do's that are due today, tomorrow or in the days to come.

Apple RemindersApple Reminders

If your schedule is not too packed, this app will be a fine choice to start with.

Reminders: On time / locationPriority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

27. Paperless

For your everyday to-do's and quick notes, Paperless is a straightforward solution. It's one of those multi-listed apps that won't take any time to get used to.

Available for: iPad, iPhone, iPod touch
Price: Free | Paid: $2.99
Website: Crushapps.com/Paperless

Rating:  Functionality:  

Despite the fact that the app doesn't come with any features, it does give the user some extra flexibility. Other than the typical checklists (with checkboxes), Paperless supports lists without checkboxes, useful for taking notes, outlines, quotes,... You also get to choose from a long list of icons to customize those lists.

PaperlessPaperlessPaperless

Paperless' list overview is especially handy since it shows the first few items of each list. In a glance you will know what a specific list is about without having to tap on it. It also shows you how many tasks still need to be done.

Paperless is integrated with Dropbox. In the upgraded version, the app synchronizes automatically across your devices via Dropbox.

Reminders: Priority levels: Subtasks:
Tags: Recurring tasks: Sync: Paid
Postpone tasks: Speech to text:

8. SplenDO

This rather simplistic app is a perfect choice for the casual user. Basic requirements as making a shopping list or scheduling an appointment are easily met.

Available for: Android
Price: Free | Upgrade: $3.99
Website: Splendapps.com

Rating:  Functionality:  
SplenDoSplenDoSplenDo

Within a list tasks will appear in chronological order, from overdue to due next week, your undated to-do's listed at the bottom.

SplenDoSplenDoSplenDo

With the 'add in batch mode' feature, you can even create long lists of tasks in a matter of seconds, without having to enter a due date or any other field.

An app with not too many frills and user-friendly for sure. Tip: go for the upgrade to get rid of the ads.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text:

28. Tasks Free

Tasks Free is an Android to-do app that synchronizes with Google Tasks.

Available for: Android
Price: Free | Paid: $0.99
Website: /

Rating:  Functionality:  

The idea behind it is to enable users to enjoy the same features on their Android device as they're using online. The app integrates with Google Now as well.

Tasks FreeTasks Free

As soon as you've created a number of lists, a horizontal bar will show on top of the screen by which you can effortlessly navigate through your lists. Additional features as adding notes, setting due dates and reminders are all part of Tasks Free's package.

Tasks FreeTasks Free

Nothing impressive about it, just a plain to-do app to maintain simple checklists.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync: with Google Tasks
Tags: Postpone tasks: Speech to text:

29. Listacular

Listacular combines checklists with taskpapers, which can be organized into folders. Taskpapers are good for making outlines, writing an article or taking notes.

Available for: iPad, iPhone, iPod touch
Price: Free | Upgrade: $4.99
Website: Bloomingsoft.com/Listacular

Rating:  Functionality:  

The app gives the user much flexibility on how to set up a list: checkable to-do's, bullet points, headers and indentations. Style elements (bold text, italics) are included as well.

ListacularListacularListacular

Said all that, the app lacks some user-friendliness and doesn't work that smoothly. In addition, the free version won't do much for you since it's limited to three lists. The paid version will give you an unlimited amount of lists to your disposal.

Depending on your needs the app might be a good candidate. But for the sole purpose of making checklists, Paperless wouldn't be my first choice. Too expensive for its quality and not as intuitive as expected.

Reminders: Priority levels: Subtasks:
Tags: Recurring tasks: Sync: Via Dropbox
Postpone tasks: Speech to text:

13. EveryDay

The EveryDay app is composed of Dates, Lists and Shared Lists. The 'Lists' section is designed for custom lists, where you can manage all your upcoming tasks and events.

Available for: Android, Chrome Ext, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $2.99/month
Website: Evrdy.com

Rating:  Functionality:  
EveryDayEveryDayEveryDay

In order to obtain a more systematic overview you can make use of indentations, which serve as subtasks. When you appoint a date to a task, it automatically appears in the 'Dates' section, which is divided into a Today, Tomorrow and Week list.

EveryDayEveryDayEveryDay

Then there is a separate space for 'Shared Lists', which is basically only available when you get the upgrade. That is, the free version allows you to share just 1 list with 1 person. These shared lists are independent from the custom lists. A rather odd setup, as you would always have to decide beforehand if you want to share a list or not.

Cool feature (Android version): Small widget: simply tap on the microphone to record a new to-do.

Reminders: On time / location (Pro)Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android

30. Pocket Lists

Pocket Lists isn't the most beautiful app around. Yet, it offers quite some possibilities.

Available for: Apple Watch, iPad, iPhone, iPod touch
Price: $4.99
Website: PocketListsApp.com

Rating:  Functionality:  

Other than the typical features, the iOS app enables its users to share their lists with friends over the Pocket Lists Cloud. It's very easy: add someone to your Pocket Lists contacts and you're ready to share.

Pocket ListsPocket Lists

Tasks are organized in lists that can be personalized by adding a color, icon or even an image. In 'Stream' tasks from among all your checklists will appear in priority and due order.

Pocket ListsPocket Lists

The app furthermore synchronizes with Apple Reminders, Calendar, Toodledo and Google Tasks.

Special feature: inline command: type for instance 'appointment at the bank on Wednesday, 5 p.m.' and Pocket Lists will schedule this event and automatically set a reminder.

Reminders: On time / locationPriority levels: Subtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Siri

31. SomTodo

Regarding its design, SomTodo is one of the less inspiring apps of the list.

Available for: Android, iPad, iPhone, iPod touch
Price: Free | Premium: $37.4/year
Website: SomCloud.com/about/SomTodo

Rating:  Functionality:  

Other than being arranged into separate folders, the app supports a handful of basic features. Not bad of course for the casual user. And very easy to use.

SomTodoSomTodoSomTodo

SomTodo's premium version offers folder locks, file attachments, the removal of ads,... Pretty costly however compared to its functionality.

Reminders: Priority levels: Widget for Android:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Siri

32. NoteToDo. Notes

For Android users there's one more option in particular: NoteToDo, a checklist widget. One glance at your smartphone is enough to see what needs to be done.

Available for: Android
Price: Free | Basic: $1.50
Website: /

Rating:  Functionality:  

Tasks can be added on the spot. This tiny widget consists of multiple lists and even has features like archiving or sending lists and a search function. Not bad for a widget.

NoteToDo. NotesNoteToDo. NotesNoteToDo. Notes

NoteToDo's paid version gives you even more: reminders, speech to text, the use of colors to indicate the level of importance, images, etc.

On the downside, NoteToDo doesn't score too well regarding user-friendliness. Creating a new list or adding a task doesn't come as easy as expected. Furthermore, the majority of Android apps have widgets available that allow quick actions from your smartphone's homescreen. So NoteToDo isn't that special after all.

Reminders: Paid versionPriority levels: Paid versionSubtasks:
Recurring tasks: Sync: Tags:
Postpone tasks: Speech to text: Paid version

Getting Things Done

Based on the book of David Allen, Getting Things Done® (GTD®) is a system to record tasks in a reliable way so that you'll free your mind from trying to remember and prioritize things. This extra mental energy leads to being more productive and efficient. According to David Allen, GTD® is the proven path for getting in control of your world, and maintaining perspective in your life.

The core of GTD® consists of 5 steps: Capture, Clarify, Organize, Reflect and Engage. A task management method that makes use of perspectives, contexts, focus lists, projects, waiting lists, next actions and more.

33. Droptask

If there's one app that stands out from the crowd, it's Droptask. Its higly visual approach takes task management to a whole new level. A complete systematic overview enables you to visualize even your biggest projects.

Available for: Android, iPad, iPhone, iPod touch, Mac, Web, Windows
Price: Free | Pro: $6.50/month (team discounts)
Website: Droptask.com

Rating:  Functionality:  

It starts with a huge whiteboard in which you can map your project to the finest details. Tasks are structured into groups and groups into projects. A group represents a subject, department or anything else and is designated by a circle in a particular color. Tasks then appear in smaller circles wihtin this group.

DroptaskDroptask

Droptask has got all the task features you might need such as: determining a task's priority level, importance, status, due date, effort, etc. All these features will somehow show in the overview. For instance: a task of large effort comes in a bigger circle or a task completed gets a checked mark. This way, your whiteboard will develop into a multi-colored overview of circles. And don't worry, lists are still available.

DroptaskDroptaskDroptask

If you desire to work in teams you'll need Droptask's Pro version. It enables full collaboration by adding members, assigning tasks, commenting, attaching files and setting project permissions.

Its weakness? The app doesn't give you a clear insight into the progress of a project. Kanban apps score much better in this area.

Nevertheless, Droptask is a powerful application and for visual thinkers absolutely the best!

Reminders: ProPriority levels: Add attachments: Pro
Subtasks: ProRecurring tasks: Sync:
Tags: Speech to text: Widget for Android:
Integrates with (Pro): Google Tasks, Calendar, Evernote

34. Nozbe

Give your productivity a boost with Nozbe. Based on the Getting Things Done® concept, Nozbe is a good-looking app with a substantial amount of possibilities.

Available for: Android, Apple Watch, iPad, iPhone, iPod touch, Linux, Mac, Windows
Price: Free trial (30d) | Pro: 1-2 p $8/month, each added person $4/month
Website: Nozbe.com

Rating:  Functionality:  

Tasks are grouped into projects and at the same time listed by priority, category and in calendar view. All of this comes in a convenient sidebar which makes navigation a piece of cake.

NozbeNozbeNozbe

Nozbe's categories are especially handy. These are tags as 'phone', 'computer' or 'errand' that include a small icon. Simply filter on one of these to see all you need to do for that particular category. Within a task you can create a checklist or attach your existing files by connecting to Evernote, Dropbox, Google Drive,...

NozbeNozbeNozbe

And ofcourse, teamwork with Nozbe is efficient. Tools as sharing projects, assigning responsibilities and adding comments are an integral part of it.

It needs to be said that Nozbe is quite expensive. For this reason, you might find it worthwhile to check out some of the alternatives as well.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriWidget for Android:
Integrates with (Pro): Evernote, Dropbox, Box, Google Drive, Google Calendar

35. Todo

Inspired by Getting Things Done®, Todo is an app with a lot of powerful features. It incorporates - among other things - Focus lists, Starred tasks, Contexts, Projects and Checklists.

Available for: Apple Watch, iPad, iPhone, iPod touch, Mac, Web
Price: $4.99
Website: Appigo.com

Rating:  Functionality:  
TodoTodoTodo

Focus lists collect tasks from among all your lists that are due today or tomorrow. A great way to stay concentrated. With colors and icons you may by the way customize your lists and each list has a clear chronological split up and a calendar view.

TodoTodoTodo

Via the TodoCloud, the app supports full collaboration tools. Working in a team? Invite colleagues to your list, assign tasks and add comments to a particular task. Teamwork becomes effortless.

All of this built-in functionality comes at a very reasonable price. Plenty of reason to be enthusiastic about Todo!

Reminders: On time / locationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriIntegrates with: Dropbox

36. OmniFocus 2

If you're looking for a powerful tool to organize your life following the Getting Things Done® principles, no doubt that you'll like Omnifocus.

Available for: Apple watch, iPad, iPhone, iPod touch, Mac
Price: $39.99 | Pro iOS: $59.98 | Pro Mac: $79.99
Website: Omnigroup.com/OmniFocus

Rating:  Functionality:  

Its setup helps you gain insight on your work from different perspectives. Each of these perspectives is useful for either the planning, checking or doing stage. This is by the way true for many of the GTD® apps.

OmniFocus 2OmniFocus 2OmniFocus 2

The system is straightforward: upon opening the app you will find an overview consisting of Forecast, Inbox, Flagged, Projects, Nearby and Contexts. The horizontal forecast bar is especially practical because it immediately gives you an idea of your workload of today and the upcoming days. Tap on it and you'll see your tasks for a specific day in detail.

OmniFocus 2OmniFocus 2OmniFocus 2

Not only on task level but also on project level, Omnifocus provides its users considerable flexibility. Determine a project's type and set to-do's into sequential, parallel or single actions order. Give your project a status: is it active, paused or completed? Or set a context, due date, etc. Naturally many of these attributes are available on the task level as well. Add locations to your tasks so that whenever you arrive in a certain place, you just need to take a glance at the Nearby list to check your tasks for the nearby area.

A bit disappointing to learn the app doesn't support any collaboration tools. Nevertheless, Omnifocus is an intuitive and effective app, keeping you focused on what really matters.

Reminders: On time / locationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Siri
Integrates with: Calendar and Apple Reminders

37. IQTell

The designers of IQTell have built a fascinating system, merging email and task management into one app. It's loaded with features and enables you to manage projects, tasks and emails in one place.

Available for: Android, Chrome, iPad, iPhone, iPod touch, Web
Price: Free | Premium: $5.83/month | Platinum: $13.33/month
Website: IQTell.com

Rating:  Functionality:  

Easily turn emails into actions and get rid off that stuffed inbox. Really, there isn't much the designers of IQTell haven't thought of.

IQTellIQTellIQTell

Upon opening the app, you get a nice overview of everything IQTell has in store: This Week, Email, Evernote, To-Do List, Actions, Next Actions, Projects, Today and Overdue. Actions and Next Actions are connected to Projects, while the To-Do List is a list on its own. There are a few time-based lists and very convenient: IQTell's Premium plan supports full integration with Evernote.

IQTellIQTellIQTell

Furthermore, in the navigation bar you'll notice that both Actions and Projects are subdivided into Subtasks or Subprojects, Work and Personal. This setup isn't very logical though. For example, if you tap on Actions to create a new action, it will appear under Actions. When you go to the Work list and add an action, it will only appear there and not under Actions in general. The lists function independently. So it is for Projects.

Even though IQTell can be somewhat overwhelming, its built-in email feature is fantastic - unseen in any other to-do app. Important to know, the email feature is exclusively available in the upgraded version.

Cool feature: Email feature (paid): connect your email account to IQTell and have everything in one place.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Android / iOS (Siri)
Integrates with: Evernote, Email (both in Premium)

38. 2Do

2Do has a very practical approach to the Getting Things Done® method and helps you stay organized.

Available for: Android, Apple Watch, iPad, iPhone, iPod touch, Mac
Price: Android: $4.99 | iOS: $7.99 | Mac: $24.99
Website: 2Doapp.com

Rating:  Functionality:  

The app is arranged in typical lists such as: All tasks, Today, Done, Starred, Scheduled, This week and custom lists. Nothing new at first sight. What makes 2Do clever though, is its automatic sorting of tasks. Simply add a task to one of your custom lists, like 'Home' or 'Work', and automatically it will appear in the Today, This week or Scheduled list - whatever is appropriate. Easy, right?

2Do2Do2Do

At task level the app offers a lot of functionality too. To-do's can be created as task, project or checklist. Actions like 'phone' or 'browse' appear as small icons with your tasks. Priority levels can be designated to items and much more.

2Do2Do

2Do furthermore utilizes a Focus filter which you predefine by a set of options. With one tap you will then be able to produce a focus list.

Exclusively designed for solo use, 2Do makes a to-the-point and intuitive app.

Reminders: On time / locationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Integrates with:

39. Firetask

The designers of Firetask have incorporated the GTD® principles and built a surprisingly simple but brilliant system. It might seem a little confusing at first, but Firetask really isn't complicated.

Available for: iPad, iPhone, iPod touch, Mac
Price: iPhone: $5.99 | iPad: $7.99 |Mac: $39.99
Website: Firetask.com

Rating:  Functionality:  

Basically everything is collected into one single overview, called Today. Here, you'll find to-do's due today, due within coming days and next tasks.

FiretaskFiretask

Since every task is part of a project, and the order of tasks within a project is determined, Firetask will only show the first next task (and flagged ones) of each project in the 'next tasks' part. Result: no clutter, but a clear focus on what is most urgent.

The disadvantage of this method is that tasks can't always be associated with a project or set in a specific order.

Firetask

You will furthermore find an In-Tray list, Scratchboard and Someday list and lots of task features. And for even more advanced functionality, check out their iPad and Mac version.

Firetask truly is a beautiful app helping you to get your things done.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriIntegrates with:

6. Wunderlist

Wunderlist is a beautiful app that provides users much flexibility regarding the grouping of tasks.

Available for: Android, Apple Watch, iPad, iPhone, Kindle Fire, Mac, Web, Windows
Price: Free | Pro: $49.99/year | Business: $49.99/user/year
Website: Wunderlist.com

Rating:  Functionality:  

The app uses custom lists as well as smart lists, comprising a list of tasks assigned to you, a starred list, one of today's tasks and of the whole week.

WunderlistWunderlistWunderlist

Lots of sorting options are available, for example by due date, priority, creation date, assignee,.. I do miss however a good calendar overview which would increase the app's functionality.

WunderlistWunderlistWunderlist

Apart from personal use, Wunderlist is a strong tool in the area of collaboration. Working on a project? Share complete lists with friends or colleagues, delegate tasks, set deadlines, add files and have conversations along a particular task. With Wunderlist teamwork becomes seamless and efficient, especially since you can use the app on Mac and PC too. For companies and teams there is Wunderlist Business, offering unlimited cooperation features and a centralized communication system.

Cool feature: Forward an email to Wunderlist, and it will be turned into a task in your inbox.

Reminders: On timePriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Android (search only)
Integrates with: Zapier, Outlook, Slack, Google Now, etc.

40. Things

Things is a to-do app with which you can make distinction between tasks you want to do today, next, someday or those that you schedule for a specific day. Whatever is on your mind can easily be organized in one of these lists.

Available for: Apple Watch, iPad, iPhone, iPod touch, Mac
Price: iOS: $9.99 | Mac: $49.99
Website: CulturedCode.com

Rating:  Functionality:  
ThingsThingsThings

Tasks can furthermore be grouped into projects and even be designated to an 'area of responsibility' (e.g. work or family).

At task level Things is quite limited and solely supports tags and due dates. And unfortunately, a simple time indication - such an essential part in a schedule - is lacking.

ThingsThingsThings

Even though the app as a whole is quite basic, it certainly isn't a bad option. All lists are smoothly integrated, something you don't always find in other apps. This is accomplished by the 'Daily Review' feature: tasks in your inbox, next or scheduled folder that are due today will automatically appear in your Today's list. So you'll always stay right on top of things.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriIntegrates with:

41. Doit.im

Doit gives its users a very complete set of tools to stay organized. Other than a Today's and Tomorrow's list, Doit offers an Inbox, Scheduled, Next, Someday and Waiting list.

Available for: Android, iOS, Mac, Web, Windows
Price: Free | Pro: $2/month
Website: Doit.im

Rating:  Functionality:  

Tasks can furthermore be grouped into projects or sorted by context or other filters. Evidently, it supports the Getting Things Done® concept.

DoitDoitDoit

Question is how well this system is integrated because not everything functions as intuitively. For instance, when you create an item in your inbox and set a due date, it will not automatically appear in the Scheduled list. Or a task with a due date in the Next list will not appear in the Today's list when due. Not very complete.

DoitDoitDoit

At task level Doit provides many useful tools, such as adding subtasks, attaching files from Evernote, task assignments, etc. Doit also integrates with Google Calendar. However, all these features only come with the paid version. Doit Pro furthermore has a cool 'Daily plan' and 'Daily review' tool.

For GTD® fans, Doit still is a powerful tool. But to enjoy all its features you should to go for their Pro version.

Reminders: Priority levels: Add attachments: Pro
Subtasks: ProRecurring tasks: Sync: Pro
Tags: Speech to text:
Integrates with: Evernote, Google Calendar (both in Pro)

42. Toodledo

Toodledo is an all-in-one package for task management, note taking, outlines, habits and lists.

Available for: Android, Apple Watch, iPad, iPhone, iPod touch, Web
Price: Android: Free; iOS: $2.99 | Silver: $14.99/year | Gold: $29.99/year | Platinum: $89.99/year
Website: Toodledo.com

Rating:  Functionality:  

To-do's can be stored into folders and appear in the Tasks list. Using the sidebar these tasks can be quickly filtered by context, due date, priority, etc.

ToodledoToodledoToodledo

Outlines are great for projects and come with checkboxes and indentations. Lists are especially handy and function like spreadsheets with columns that can be used for text, numbers, prices, ratings, etc. At last, there is a Habit section, good for tracking habits. Enter a habit, record your progress and analyze the corresponding graphs and charts. All these lists operate independently.

ToodledoToodledoToodledo

Toodledo is also great for teamwork. On its paid versions you will find plenty of collaboration tools as well as other advanced features.

Depending on your needs, Toodledo might be your ideal solution. If you want to use the app for Getting Things Done® purposes, there are better candidates.

Cool feature: Spreadsheets with fields for text, numbers, prices, ratings, etc.

Reminders: Priority levels: Add attachments: Paid
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Siri (iOS)
Integrates with: Zapier, Google Calendar, Evernote, etc.

43. Smartytask

With Smartytask all your tasks, projects, goals and wishlists are managed in one place. Getting started requires absolutely no effort whatsoever.

Available for: Web app
Price: Free trial (7d) | Paid $9.99/month
Website: Smartytask.com

Rating:  Functionality:  

It's super intuitive and user-friendly. Too bad Smartytask doesn't have a mobile app.

Smartytask

Based on GTD®, the app's structure is divided into Actions, Projects, Someday, Ticklers and Altitudes. These sections can be as extensive as you want. The number of projects for instance is unlimited and are grouped by means of separators. In the Someday section, items can be organized per category. Altitudes come, unlike the other sections, in bulleted lists and are purposed for your mission, long-term goals, areas of responsibility, etc. Actions are separated by contexts and Smartytask enables you to utilize 'smart contexts', including due dates, stars and time estimates. Even reminders are a part of Smartytask's features which are listed in the Ticklers section and emailed to you when due.

Smartytask

Apart from all these functions, the app gives you one extra bonus: an overview of your entire Smartytask system. In one glance, you'll see everything: from big projects to the smallest details.

Unfortunately, Smartytask is merely a web application. To manage work and life, a mobile app offers so much more convenience. Not entirely satisfactory. Even more so when you take into account its rather high price.

Special feature: Send an email to your Smartytask inbox and it will appear as task.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Integrates with:

44. The Hit List

A simple GTD® tool like The Hit List might be all you need. True that it doesn't offer a vast number of possibilities but it's streamlined and user-friendly.

Available for: Apple Watch, iPad, iPhone, iPod touch, Mac
Price: iOS: $19.99 | Mac: $49.99
Website: Karelia.com/The-Hit-List

Rating:  Functionality:  
The Hit ListThe Hit ListThe Hit List

To start off with The Hit List is easy: group projects into folders and add tasks to the appropriate project. Among other features, you may add necessary tags, start & due dates, subtasks and colors to indicate priority levels. To-do's will also appear in The Hit List's time-based lists: Today and Upcoming. In the Today's list, you'll notice a split-up of past due, due today, start today, still working on and completed. Items can furthermore be sorted by specific tags. Easy it is.

The Hit ListThe Hit ListThe Hit List

Unfortunately the app doesn't support reminders, which are such an essential part of task management. And taking the price into account: maybe a bit too expensive for its quality.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriIntegrates with:

45. FacileThings

FacileThings has a very literal approach to the Getting Things Done® method and fully incorporates the five steps, namely: Capture, Clarify, Organize, Reflect and Engage.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free trial (30d) | Paid: $7/month
Website: FacileThings.com

Rating:  Functionality:  

Start with collecting thoughts and ideas which will appear in your inbox. You can make use of clever inline commands to indicate date, time, priority, etc.

FacileThingsFacileThingsFacileThings

Next, you need to process those ideas and appoint them to the appropriate lists. This procedure is very natural. When an item is actionable, you can choose to either move it to the Calendar, Next Actions or the Waiting For list if you want to assign it to someone else. You could also do it immediately and mark it as done. The Calendar is solely available for actions with a due date, while Next Actions is used for undated ones. If no action is required you may move it to Someday, Reference Material or Trash.

FacileThingsFacileThingsFacileThings

At task level you may furthermore add a perspective, connect it to goal, project and area of responsibility.

Facilethings' web version suppports additional tools to review your work, more elaborate perspective features and analytics. Projects are even available in kanban and sequential mode.

Projects are exclusively created on the web version, which is a pitty. This applies to task assignments as well.

For those who like to be guided step by step Facilethings can be a great help. To me some of it seems a bit superfluous. Especially the first steps are time-consuming and you would save a lot of time by organizing actions directly into the right folder.

Extra feature: Send email to inbox@facilethings.com and it will appear as an item in your inbox.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text:
Integrates with: Google Calendar, Dropbox, Twitter, Email, Evernote

14. isoTimer

To fully grasp the ins and outs of everything isoTimer has to offer is challenging. The app encompasses a broad spectrum of features and gives users much flexibility to organize their lives.

Available for: Android, Web
Price: Free | Pro: $4.55
Website: isoTimer.com

Rating:  Functionality:  

The overall structure has 3 major segments: Tasks, a Calendar and Notes.

IsoTimer makes distinction between tasks and events: tasks appear in the task list, while events are displayed in the calendar. Tasks can be sorted by today's date, category or goal. All common task features are available. The calendar shows events in specific colors to indicate corresponding categories and can be displayed in day, week or month view. This way you obtain a clear and visual overview.

isoTimerisoTimerisoTimer

In order to have everything in one place, there's a split screen feature that shows your calendar overview as well as your tasks. The whole idea of differentiating between tasks and events feels unnatural however.

isoTimerisoTimerisoTimer

Lastly, there's a notes section where you'll find notes, goals and a review section. Goals appear in goal lists and can have deadlines, tasks, attachments, etc.

Although I really like the calendar overview for its strongly visual appearane, the app as a whole hasn't convinced me. It lacks user-friendliness and is in some respects a bit complicated.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: ProIntegrates with:

46. Weekplan

As its name implies, Weekplan is a project-based tool to plan your week. Based on GTD®, it consists of a 7 day (or more) schedule, roles, goals for the week and a parking lot.

Available for: Android, iPad, iPhone, iPod touch, Web
Price: Free | Pro: $3.5/user/month | Ultimate: $7/user/month
Website: Weekplan.net

Rating:  Functionality:  

Plan tasks and meetings for the week, assign them to specific roles and you'll obtain an agenda overview of all that needs to be done. The color indicates the role an item is associated with. There's also a 'Pending' column to list everything you're expecting or waiting for, e.g. a report from a colleague.

Weekplan

Apart from scheduling your week, Weekplan encompasses a whole lot more. To stimulate users to excell in their different roles in life, the app provides a space to set specific weekly goals per role.

The Parking Lot is designed for your unspecified ideas. There are furthermore some (free) extensions available, namely: a Vision Tracker, Growth Journal, Pomodoro and Cogitorama. The latter is a special method of journaling: record a handful of keywords to describe what's on your mind.

WeekplanWeekplanWeekplan

At task level Weekplan offers features such as the level of importance or urgency, file attachments, task duration, etc.

Working in a team? Weekplan enables full collaboration: add members to your workspace, drag a person to a task, comment on tasks. Or for optimal use: assign roles to members and colors will indicate who has to do what. Needs to be said that entire team projects aren't primarily managed in a weekly schedule.

The app as a whole certainly has a lot to offer. To me, not all of it seems useful though. What stands out most, is the clear weekly overview which can only be fully appreciated on the larger devices.

Reminders: ProPriority levels: Add attachments:
Subtasks: ProRecurring tasks: Sync:
Tags: Speech to text:
Integrates with: (Pro) Google Calendar, integration with 150+ web services

47. My Life Organized 2

Stay on top of things with My Life Organized. The main idea behind this app is: from outline to to-do.

Available for: Android, iPhone, iPad, iPod touch, Mac, Windows
Price: Free | Pro Android: $24.95, Pro iPhone: $9.95, Pro iPad: $19.95
Website: MyLifeOrganized.net

Rating:  Functionality:  

First plan your work in outlines and then do individual tasks by means of a simple list. The outline has a hierarchical structure, enabling you to break down projects into manageable chunks. In the Active Actions list you'll then find all your tasks.

My Life Organized 2My Life Organized 2My Life Organized 2

The app gives the user all sorts of options in order to view to-do's from different perspectives: tasks nearby, starred, by context, etc. Very functional for Getting Things Done® lovers. For advanced features check out MLO's upgraded version.

My Life Organized 2My Life Organized 2My Life Organized 2

MLO's concept isn't very smooth and efficient and hasn't been able to convince me.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: ProSync:
Tags: Speech to text: Integrates with:

48. allthings

True to its name, allthings really encompasses every to-do method. It's loaded with options: to-do lists, shopping lists, kanban workflows, getting things done and scrum (agile project management).

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $3.99/user/month | Team: $9.95/team member/month
Website: allthings.io

Rating:  Functionality:  

True to its name, allthings really encompasses every to-do method. It's loaded with options: to-do lists, shopping lists, kanban workflows, getting things done and scrum (agile project management).

allthingsallthingsallthings

Its setup consists of two major components: 'Quick lists' and 'My lists'. The Quick lists section is designed to navigate quickly through your tasks. Here you'll find tasks that are unlisted, starred, tasks for today or due soon and tasks that are assigned to you. In the My lists section are custom folders and lists located. These custom lists are created by using one of the available templates, following either the to-do list, kanban, getting things done or scrum method.

allthingsallthings

For Getting Things Done® fans, allthings offers all the accompanying lists: Trigger Lists, In, Incubate, Next Actions, Someday and Waiting. Everything is in place to follow the typical GTD® steps.

allthings

From a business point-of-view, this powerhouse doesn't lag behind and provides you with all the tools you need. Especially for agile and marketing teams, allthings is a great asset. Its Team version has features for team management, time tracking and reporting.

Hard to find an app that includes such functionality. Question is if it remains efficient. For the sole purpose of GTD®, I wouldn't recommend it. The choices are too numourous and overwhelming. I personally prefer an app that focusses on one single method. It's more effective.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text:
Integrates with: Dropbox, Evernote, Github, Zapier, Wrike, Gmail, Harvestapp, etc.

49. Get It Done

Finding your way through an app can be challenging at times. With so many lists and options things become a little confusing. Get It Done is such a case. With Areas of Responsibility, Focus Lists, Projects, Smart Groups and People, the possibilities are substantial.

Available for: Android, BlackBerry PB, iPad, iPhone, Kindle, Linux, Mac, Windows, Windows phone
Price: Free trial (15d) | Paid: $39/year
Website: GetItDoneApp.com

Rating:  Functionality:  

Areas of Responsibility divide different areas of your life. When you set the desired area, all of the lists will exclusively display the corresponding tasks and items.

Get It DoneGet It DoneGet It Done

Focus Lists incorporate an Inbox, Today, Next, Scheduled and Someday list. A Smart Group consists of tasks grouped per tag or more tags. As for People: a specific folder is allocated to every member that you add. So for instance, when you assign to John, it will appear in John's folder.

Get It DoneGet It DoneGet It Done

Get It Done has some shortcomings though. The Scheduled list for instance is meant to store tasks scheduled for review and recurring tasks. Not very logical. Other than the Next list, it doesn't seem the app provides a space for actual scheduled events. And it lacks reminders.

In addition, I miss fully integrated lists. If you set a due date, a task will not automatically show up in the list where it belongs. As an example: an item created in the inbox which is due today, won't appear in the Today's list.

In short, Get It Done didn't meet my expectations.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text:
Integrates with: Google Calendar, Apple iCal, Evernote

Kanban Apps

The Kanban method is based on the Japanese scheduling system used in just-in-time production. It consists of a board to visualize the workflow and is subdivided in lists or columns, representing the different stages of a process. A classic example of these lists is: To-Do, Doing and Done. Each list comprises a set of cards, that hold individual tasks and move through the various stages until the project is finished.

50. Trello

Who doesn't like Trello? This 'whiteboard with super powers' offers some amazing tools to organize your biggest projects down to the last detail. Its setup consists of 3 components: boards, lists and cards.

Available for: Android, Apple Watch, Chrome, Firefox, Internet Explorer, iPad, iPhone, iPod touch, Kindle Fire, Web
Price: Free | Gold (solo): $5/month | Business Class: $8.33/user/month | Enterprise: $20.83/user/month
Website: Trello.com

Rating:  Functionality:  
Trello

A board is a whole set of lists in which you manage your project or subject. These lists can be created according to your own preferences. Following the Kanban principle, it would for instance look like this: ToDo, Doing and Done. But more lists may be added, such as 'New Ideas' or 'Do Today'. Each list consists of multiple cards which can be dragged from one list to another. That way you'll have a complete overview of the project and instantly know in which phase a certain task is.

TrelloTrelloTrello

When zooming in on a card, you'll notice it has its own set of details. A card can be labeled, have a due date and reminder, you may add a checklist and even attachments from all sorts of platforms, such as Dropbox. By adding images, plans or maps to tasks your board will get a very visual appearance.

Trello makes a great candidate when it comes to business solutions and team projects. The app allows you to add members, delegate tasks and configure user permissions. Keep communication flowing by adding comments to a task. Every team member will be able to monitor the progress of the project. Naturally, this app works most efficiently in a web browser. Check out the Business Class or Enterprise version to discover Trello's full potential.

Trello really is a fantastic application, for both personal and professional use.

Cool feature: A super practical 'Assigned to me'-widget for Android users
Business Class Power-Ups: Integration with tools as GitHub, Slack, Salesforce, Evernote, Mailchimp,...

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: GitHub, Slack, Salesforce, Evernote, Mailchimp,...Business solution:

51. Taskworld

With Taskworld you're able to create a complete virtual office. Projects are streamlined and communication is seamless.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Enterprise: $11user/workspace/month
Website: Taskworld.com

Rating:  Functionality:  

Within a workspace, multiple projects can be managed. Projects are divided into tasklists, which can be set up according to the project's requirements. It may be organized for instance by subject, department or the typical Kanban method. Individual tasks will then be arranged into these lists.

Taskworld

When opening the app on your smartphone, you'll see a split up of 'All tasks' and 'Projects'. In the 'All tasks' section each to-do from every project is listed. Here, tasks can furthermore be sorted, like 'tasks assigned to me'. In the 'Projects' section you'll get a nice overview of your projects and their progress.

TaskworldTaskworld

At task level, Taskworld supports some useful tools: set due time and date, add a checklist, colors or handy tags such as 'important' or 'review'.

TaskworldTaskworld

It's self-evident the app is very relevant for teams and enterprises. In fact, that's what Taskworld has been developed for in the first place. Consequently, adding members, delegating and following tasks, commenting and chatting are all part of Taskworld's features.

Taskworld is an extensive app and has an appealing design. For the power user it's definitely a great choice!

Add members: Delegate tasks: Priority levels: Star a board
Add attachments: Tags: Sync:
Integrates with: Business solution:

52. LeanKit

In order to manage enormous projects across different departments you need some powerful software. LeanKit is one of those well-built applications to create a workflow and optimize the process.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: FreeTrial (30d.) | Standard: $12/user/month | Select: $19/user/month | Advanced: $32/user/month | Premium: $49/user/month
Website: LeanKit.com

Rating:  Functionality:  

Just as with the other Kanban apps, the web application is your main workspace. Additionally, you can use LeanKit on your smartphone or other devices for extra convenience.

LeanKit

How does it work? Following the Kanban principle the app is set up in columns that consist of cards. Using the board layout editor, these columns are completely customizable: the number of columns, their width, a vertical split within a column, etc. Besides, you can create horizontal lanes: ideal for e.g. a breakdown into different departments.

LeanKit

Other than the standard card features, LeanKit has some interesting tools like adding a card ID or card connections. Card connections allow you to connect a specific card to another board. Extremely functional for the breaking down of bigger tasks and overseeing them.

LeanKitLeanKit

As regards teamwork, a good communication flow is indispensable. Task delegation and adding comments to a particular task are therefore available. Check out LeanKit's upgrades for extended possibilities.

Special feature: Activity Stream and Board Analytics to measure effectiveness of the process.

LeanKit is an amazing application with enhanced functionality designed for team and business projects. It does take a while to get used to. For personal use LeanKit will therefore be less suitable.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Microsoft Team Foundation Server, Visual Studio Online, JIRA, GitHub, Zapier,...Business solution:

53. KanbanFlow

KanbanFlow has a more simplistic approach to the Kanban system. The online solution enables users to manage their projects in an intuitive way.

Available for: Web application
Price: Free | Premium: $5/user/month
Website: KanbanFlow.com

Rating:  Functionality:  

As soon as you've created a board and the necessary columns, you can start to fill it up with to-do's. It's straightforward: add a due date, subtask, assignee, color, label and so on. It's a shame labels aren't visible in the overview.

KanbanFlow

KanbanFlow's premium plan increases the app's functionality considerably. First of all, horizontal 'swimlanes' allow you to divide tasks in teams or departments. Secondly, roles with different permission levels can be configured. The premium version also has a calendar overview and analytics.

KanbanFlow

Because of its user-friendliness this solution is great for personal use. I do miss a mobile app which would definitely make KanbanFlow more valuable.

From a business perspective, it obviously cannot compete against the heavyweight solutions. Yet, depending on the scale of your project, KanbanFlow might be your perfect choice.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Dropbox, Google DriveBusiness solution:

48. allthings

True to its name, allthings really encompasses every to-do method. It's loaded with options: to-do lists, shopping lists, kanban workflows, getting things done and scrum (agile project management).

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $3.99/user/month | Team: $9.95/team member/month
Website: allthings.io

Rating:  Functionality:  
allthings

Its setup consists of two major components: 'Quick lists' and 'My lists'. The Quick lists section is designed to navigate quickly through your tasks. Here you'll find tasks that are unlisted, starred, tasks for today or due soon and tasks that are assigned to you.

allthings

In the My lists section custom folders and lists are located. Custom lists are created by using one of the available templates following either the to-do list, kanban, getting things done or scrum method.

allthingsallthings

From a business point-of-view, this powerhouse doesn't lag behind and provides you with all the tools you need. Especially for agile and marketing teams, allthings is a great asset. The Team version has features for team management, time tracking and reporting.

Hard to find an app that includes such functionality. Question is if it remains efficient. For personal use I wouldn't recommend it. The choices are too overwhelming. Moreover, I prefer an app that focusses on one single method. It's more effective.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Dropbox, Evernote, Github, Zapier, Wrike, Gmail, Harvestapp, etc.
Business solution: Yes: Especially for Agile teams and Marketing teams

Note-Taking Apps

54. Evernote

Evernote, the popular workspace to collect all your notes, ideas, articles, sketches, ... and everything else that's on your mind. This note-taking app has an incredible range of tools to write, collect, communicate and present your work.

Available for: Android, iPad, iPhone, iPod touch, Mac, Windows
Price: Free | Plus: $24.99/year | Premium: $49.99/year | Business: $120/user/year
Website: Evernote.com

Rating:  Functionality:  

True that Evernote isn't specifically designed for task management. In fact, the app is frequently combined with existing to-do apps. Nevertheless, it's worthwhile to give Evernote a spot in this guide.

EvernoteEvernoteEvernote

All your notes are collected in Notebooks enabling you to group items together per subject or project. It doesn't matter whether you write a short note or long article, Evernote helps you to create or collect just about anything: from handwritten notes to all kinds of files, images or articles from the Web. Add tags and locations to certain items and if necessary set reminders. To stay aware of urgent or scheduled tasks, these reminders will be listed above your notes.

EvernoteEvernoteEvernote

Apart from personal use, Evernote is great for collaboration purposes. Share your work and have conversations with colleagues along the way. Evernote's Premium version even allows you to turn notes into complete and ready for use presentations.

For companies and teams there is Evernote Business, offering advanced and powerful cooperation tools.

Needless to say, Evernote is a phenomenal app. With task management in mind, the app on its own is insufficient.

Cool feature: Add a specific note directly to your homescreen.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Android / iOS (Siri)
Integrates with: Unlimited number of apps

55. Simplenote

A note-taking app like Simplenote might be all you need. It's intuitive, looks good and is super easy in use. Within seconds you've added a to-do, new recipe or note.

Available for: Android, iPad, iPhone, iPod touch, Kindle, Mac, Web
Price: Free
Website: Simplenote.com

Rating:  Functionality:  

The app organizes your notes in tags which appear in the sidebar. Tap on one the tags, and you'll immediately see all your notes for that tag. Pinned items appear at the top of your list so you won't forget them.

SimplenoteSimplenoteSimplenote

Simplenote doesn't offer much functionality and covers the mere basics. But for basic notes and to-do's, it's pleasant to work with.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Integrates with:

56. Google Keep

Google Keep is an ideal tool if you want to write down notes or to-do's quickly and randomly. The app basically functions as a notepad and creates a visual overview by displaying your notes in colorful cards.

Available for: Android, Chrome OS, iPad, iPhone, iPod touch
Price: Free
Website: Google.com/Keep

Rating:  Functionality:  
Google KeepGoogle KeepGoogle Keep

Even though the app isn't loaded with features, yet it does give its users quite some flexibility. Items are produced as list with checkboxes, plain text, handwritten note or image. To structure notes, mark them with colors and tags. Tags will appear in the sidebar which makes navigation super simple. There's furthermore a special space reserved for tasks with reminders. And sharing your notes with friends or family can be done too.

Google KeepGoogle Keep

For basic usage Google Keep sure is recommended. But when you use the app more extensively, you quickly lose overview with all these colors and cards.

Reminders: On time / locationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Android / iOS (Siri)
Integrates with: Google Drive, Calendar, Gmail, Google Now

19. Workflowy

This particular app certainly has a unique approach to task management. Its base is a plain whiteboard. And though it may seem as utterly basic, the app does provides some surprising possibilities.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $49/year
Website: Workflowy.com

Rating:  Functionality:  

It looks more like a notepad but is just as suitable for making long lists or outlines.

WorkflowyWorkflowyWorkflowy

Workflowy is structured by bullet points and indentations, that can either be expanded or collapsed. Tap on a bullet point to zoom in on an item, add a note or mark a task as completed. Make use of hashtags to filter a long list. Moreover, if you make use of the web app, you even have the option to share a list (or link) with friends and colleagues.

WorkflowyWorkflowy

Depending on your needs, you might find Workflowy work for you or not. As for me, I'd like to give it a vote.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Integrates with:

29. Listacular

Listacular combines checklists with taskpapers, which can be organized into folders. Taskpapers are good for making outlines, writing articles or taking notes.

Available for: iPad iPhone, iPod touch
Price: Free | Upgrade: $4.99
Website: bloomingsoft.com/listacular

Rating:  Functionality:  

The app gives the user a lot of flexibility on how to make a list: checkable to-do's, bullet points, headers and indentations.

ListacularListacularListacular

For note taking, Listacular is a fine app. You've got extra style elements (bold text, italics) and the headers which come in handy for writing longer articles.

Said all that, the app lacks some user-friendliness and doesn't work that smoothly. In addition, the free version won't do much for you since it's limited to three lists. In Listacular's paid version an unlimited amount of lists is at your disposal.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync: Via Dropbox
Tags: Speech to text: Integrates with: Dropbox

23. Fetchnotes

Fetchnotes is the note-taking app that works with solely 2 key components: hashtags (#) & at signs (@).

Available for: Android, Chrome Ext, iPad, iPhone, iPod touch, Web
Price: Free
Website: Fetchnotes.com

Rating:  Functionality:  
FetchnotesFetchnotesFetchnotes

By using hashtags you can group notes together per subject, for example '#household'. When you tap the at sign with a name from your contacts or an email address, that note will be shared. In the sidebar all your tags and contacts will then nicely appear. Furthermore, there's a space to archive your notes.

FetchnotesFetchnotes

A very easy system. But honestly, Fetchnotes didn't work for me. Both the overview and share feature didn't function too well.

Special feature: Import your notes from Apple's Notes app, Notespark and Springpad.

Reminders: Priority levels: Add attachments: Web version
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Siri (iOS)
Integrates with: Apple Notes, Notespark, Springpad

Project-Based Visual Boards

33. Droptask

If there's one app that stands out from the crowd, it's Droptask. Its higly visual approach takes task management to a whole new level. A complete systematic overview to visualize even your biggest projects.

Available for: Android, iPad, iPhone, iPod touch, Mac, Web, Windows
Price: Free | Pro: $6.50/month (team discounts)
Website: Droptask.com

Rating:  Functionality:  

It starts with a huge whiteboard in which you can map your project to the finest details. Tasks are structured into groups and groups into projects. A group represents a subject, department or anything else and is designated by a circle in a particular color. Tasks then appear in smaller circles within this group.

DroptaskDroptask

Droptask has got all the task features you might need such as: determining a task's priority level, importance, status, due date, effort, etc. All these features will somehow show in the overview. For instance: a task of large effort comes in a bigger circle or a task completed gets a checked mark. This way, your whiteboard will develop into a multi-colored overview of circles. And don't worry, lists are still available.

DroptaskDroptaskDroptask

If you desire to work in teams you'll need Droptask's Pro version. It enables full collaboration by adding members, assigning tasks, commenting, attaching files and setting project permissions.

Its weakness? The app doesn't give you a clear insight into the progress of a project. Kanban apps score much better in this area.

Nevertheless, Droptask is a powerful application and for visual thinkers absolutely the best!

Subtasks: ProAdd members: Free: 2p/project, Pro: unlimitedDelegate tasks: Pro
Priority levels: Add attachments: ProTags:
Sync: Business solution:
Integrates with (Pro): Google Tasks, Calendar, Evernote

50. Trello

Who doesn't like Trello? This 'whiteboard with super powers' offers you some amazing tools to organize your biggest projects. Its setup consists of 3 components: boards, lists and cards.

Available for: Android, Apple Watch, Chrome, Firefox, Internet Explorer, iPad, iPhone, iPod touch, Kindle Fire, Web
Price: Free | Gold (solo): $5/month | Business Class: $8.33/user/month | Enterprise: $20.83/user/month
Website: Trello.com

Rating:  Functionality:  
Trello

A board is a whole set of lists in which you manage your project or subject. These lists can be created according to your own preferences. Following the Kanban principle, it would for instance look like this: ToDo, Doing and Done. But more lists may be added, such as 'New Ideas' or 'Do Today'. Each list consists of multiple cards which can be dragged from one list to another. That way you'll have a complete overview of the project and instantly know in which phase a certain task is.

TrelloTrelloTrello

When you zoom in on a card, you'll notice it has its own set of details. A card can be labeled, have a due date and reminder, you may add a checklist and even attachments from all sorts of platforms, such as Dropbox. By adding images, plans or maps to tasks your board will get a very visual appearance.

Trello makes a great candidate when it comes to business solutions and team projects. The app allows you to add members, delegate tasks and configure user permissions. Keep communication flowing by adding comments to a task. Every team member will be able to monitor the progress of the project. Naturally, this app works most efficiently in a web browser. Check out the Business Class or Enterprise version to discover Trello's full potential.

Trello really is a fantastic application, for both personal and professional use.

Cool feature: A super practical 'Assigned to me'-widget for Android users
Business Class Power-Ups: Integration with tools as GitHub, Slack, Salesforce, Evernote, Mailchimp,...

Subtasks: Add members: Delegate tasks:
Priority levels: Add attachments: Tags:
Sync: Business solution:
Integrates with: GitHub, Slack, Salesforce, Evernote, Mailchimp,...

52. LeanKit

In order to manage enormous projects across different departments you need some powerful software. LeanKit is one of those well-built applications to create a workflow and optimize the process. By means of its columns and lanes projects obtain a strongly visual representation.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: FreeTrial (30d.) | Standard: $12/user/month | Select: $19/user/month | Advanced: $32/user/month | Premium: $49/user/month
Website: LeanKit.com

Rating:  Functionality:  

The web application is your main workspace. Additionally, you may use LeanKit on your smartphone or other devices for extra convenience.

Leankit

How does it work? Following the Kanban principle the app is set up in columns that consist of cards. Using the board layout editor, these columns are completely customizable: the number of columns, their width, a vertical split within a column, etc. Besides, with the help of horizontal lanes you can break down tasks over different departments.

Leankit

Other than the standard card features, LeanKit has some interesting tools like adding a card ID or card connections. Card connections allow you to connect a specific card to another board. Extremely functional for the breaking down of bigger tasks and overseeing them.

LeankitLeankit

As regards teamwork, a good communication flow is indispensable. Task delegation and adding comments to a particular task are therefore available. Check out LeanKit's upgrades and find out more about advanced possibilities.

Special feature: Activity Stream and Board Analytics to measure effectiveness of the process.

LeanKit is an amazing application with enhanced functionality designed for team and business projects. It does take a while to get used to. For personal use LeanKit will therefore be less suitable.

Subtasks: Add members: Delegate tasks:
Priority levels: Add attachments: Tags:
Sync: Business solution:
Integrates with: Microsoft Team Foundation Server, Visual Studio Online, JIRA, GitHub, Zapier

51. Taskworld

With Taskworld you're able to create a complete virtual office. Projects are streamlined and communication is seamless.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Enterprise: $11user/workspace/month
Website: Taskworld.com

Rating:  Functionality:  

Within a workspace, multiple projects can be managed. Projects are divided into tasklists, which can be set up according to a project's requirements. It may be organized for instance by subject, department or the typical Kanban method. Individual tasks will then be arranged into these lists.

Taskworld

Upon opening the app on your smartphone, you will see a split up of 'All tasks' and 'Projects'. In the 'All tasks' section all to-do's from each project are listed. Here, tasks can furthermore be sorted, like 'tasks assigned to me'. In the 'Projects' section you'll get a nice overview of your projects and their progress.

TaskworldTaskworld

At task level, Taskworld supports some useful tools: set due time and date, add a checklist, colors or handy tags such as 'important' or 'review'.

TaskworldTaskworld

It's self-evident the app is very relevant for teams and enterprises. In fact, that's what Taskworld is developed for in the first place. Consequently, adding members, delegating and following tasks, commenting and chatting are all part of Taskworld's features.

Taskworld is an extensive app and has an appealing design. For the power user it's definitely a great choice!
Subtasks: Add members: Delegate tasks:
Priority levels: star boardAdd attachments: Tags:
Sync: Business solution: Integrates with:

53. KanbanFlow

KanbanFlow, the online kanban solution that enables users to manage their projects in an intuitive and visual way.

Available for: Web application
Price: Free | Premium: $5/user/month
Website: KanbanFlow.com

Rating:  Functionality:  

As soon as you've created a board and the necessary columns, you can start to fill them up with to-do's. It's straightforward: add a due date, subtask, assignee, color, label and so on. It's a shame labels aren't visible in the overview.

KanbanFlow

KanbanFlow's premium plan increases the app's functionality considerably. First of all, horizontal 'swimlanes' allow you to divide tasks in teams or departments. Secondly, roles with different permission levels can be configured. It also has a calendar overview and analytics.

KanbanFlow

Because of its user-friendliness this solution is great for personal use. I do miss a mobile app which would definitely make KanbanFlow more valuable.

From a business perspective, it obviously cannot compete against the heavyweight solutions. Yet, depending on the scale of your project, KanbanFlow might be your perfect choice.

Subtasks: Add members: Delegate tasks:
Priority levels: Add attachments: Tags:
Sync: Business solution:
Integrates with: Dropbox, Google Drive

57. Thoughtboxes

Thoughtboxes is an easy tool to map your projects or trains of thought. It stores everything in one place. Colored thoughtboxes categorize all your tasks and thoughts. Especially convenient for brainstorming.

Available for: Web
Price: Free | Super: $3/month
Website: Thoughtbox.es

Rating:  Functionality:  
Thoughtboxes

The system is plain and simple. Create a 'Train of Thought' to get started. This will be your whiteboard to work with. Then add a box, choose a color and you're ready to write down your thoughts. Within minutes you'll have an overview of everything that needs to be done. Items can be starred or marked as completed.

If you want to share your projects with friends or colleagues, try out Thoughtboxes' Super version.

Subtasks: Add members: SuperDelegate tasks: Super
Priority levels: Add attachments: Tags:
Sync: Online solutionBusiness solution: Integrates with:

Collaboration / Business Solutions

52. LeanKit

In order to manage enormous projects across different departments you need some powerful software. LeanKit is one of those well-built applications to create a workflow and optimize the process.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: FreeTrial (30d.) | Standard: $12/user/month | Select: $19/user/month | Advanced: $32/user/month | Premium: $49/user/month
Website: LeanKit.com

Rating:  Functionality:  

Just as with the other Kanban apps, the web application is your main workspace. Additionally, you can use LeanKit on your smartphone or other devices for extra convenience.

LeanKit

How does it work? Following the Kanban principle the app is set up in columns that consist of cards. Using the board layout editor, these columns are completely customizable: the number of columns, their width, a vertical split within a column, etc. Besides, you can create horizontal lanes: ideal for e.g. a breakdown into different departments.

LeanKit

Other than the standard card features, LeanKit has some interesting tools like adding a card ID or card connections. Card connections allow you to connect a specific card to another board. Extremely functional for the breaking down of bigger tasks and overseeing them.

LeanKitLeanKit

As regards teamwork, a good communication flow is indispensable. Task delegation and adding comments to a particular task are therefore available. Check out LeanKit's upgrades for extended possibilities.

Special feature: Activity Stream and Board Analytics to measure effectiveness of the process.

LeanKit is an amazing application with enhanced functionality designed for team and business projects. It does take a while to get used to. For personal use LeanKit will therefore be less suitable.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Microsoft Team Foundation Server, Visual Studio Online, JIRA, GitHub, Zapier,...Business solution:

48. allthings

True to its name, allthings really encompasses every to-do method. It's loaded with options: to-do lists, shopping lists, kanban workflows, getting things done and scrum (agile project management).

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Pro: $3.99/user/month | Team: $9.95/team member/month
Website: allthings.io

Rating:  Functionality:  
allthings

Its setup consists of two major components: 'Quick lists' and 'My lists'. The Quick lists section is designed to navigate quickly through your tasks. Here you'll find tasks that are unlisted, starred, tasks for today or due soon and tasks that are assigned to you.

allthings

In the My lists section custom folders and lists are located. Custom lists are created by using one of the available templates following either the to-do list, kanban, getting things done or scrum method.

allthingsallthings

From a business point-of-view, this powerhouse doesn't lag behind and provides you with all the tools you need. Especially for agile and marketing teams, allthings is a great asset. The Team version has features for team management, time tracking and reporting.

Hard to find an app that includes such functionality. Question is if it remains efficient. For personal use I wouldn't recommend it. The choices are too overwhelming. Moreover, I prefer an app that focusses on one single method. It's more effective.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Dropbox, Evernote, Github, Zapier, Wrike, Gmail, Harvestapp, etc.
Business solution: Yes, especially for Agile teams and Marketing teams

51. Taskworld

With Taskworld you're able to create a complete virtual office. Projects are streamlined and communication is seamless.

Available for: Android, iPad, iPhone, iPod touch, Web app
Price: Free | Enterprise: $11user/workspace/month
Website: Taskworl.com

Rating:  Functionality:  

Within a workspace, multiple projects can be managed. Projects are divided into tasklists, which can be set up according to the project's requirements. It may be organized for instance by subject, department or the typical Kanban method. Individual tasks will then be arranged into these lists.

Taskworld

When opening the app on your smartphone, you'll see a split up of 'All tasks' and 'Projects'. In the 'All tasks' section each to-do from every project is listed. Here, tasks can furthermore be sorted, like 'tasks assigned to me'. In the 'Projects' section you'll get a nice overview of your projects and their progress.

TaskworldTaskworld

At task level, Taskworld supports some useful tools: set due time and date, add a checklist, colors or handy tags such as 'important' or 'review'.

TaskworldTaskworld

It's self-evident the app is very relevant for teams and enterprises. In fact, that's what Taskworld has been developed for in the first place. Consequently, adding members, delegating and following tasks, commenting and chatting are all part of Taskworld's features.

Taskworld is an extensive app and has an appealing design. For the power user it's definitely a great choice!

Add members: Delegate tasks: Priority levels: Star a board
Add attachments: Tags: Sync:
Subtasks: Integrates with: Business solution:

50. Trello

Who doesn't like Trello? This 'whiteboard with super powers' offers some amazing tools to organize your biggest projects down to the last detail. Its setup consists of 3 components: boards, lists and cards.

Available for: Android, Apple Watch, Chrome, Firefox, Internet Explorer, iPad, iPhone, iPod touch, Kindle Fire, Web
Price: Free | Gold (solo): $5/month | Business Class: $8.33/user/month | Enterprise: $20.83/user/month
Website: Trello.com

Rating:  Functionality:  
Trello

A board is a whole set of lists in which you manage your project or subject. These lists can be created according to your own preferences. Following the Kanban principle, it would for instance look like this: ToDo, Doing and Done. But more lists may be added, such as 'New Ideas' or 'Do Today'. Each list consists of multiple cards which can be dragged from one list to another. That way you'll have a complete overview of the project and instantly know in which phase a certain task is.

TrelloTrelloTrello

When zooming in on a card, you'll notice it has its own set of details. A card can be labeled, have a due date and reminder, you may add a checklist and even attachments from all sorts of platforms, such as Dropbox. By adding images, plans or maps to tasks your board will get a very visual appearance.

Trello makes a great candidate when it comes to business solutions and team projects. The app allows you to add members, delegate tasks and configure user permissions. Keep communication flowing by adding comments to a task. Every team member will be able to monitor the progress of the project. Naturally, this app works most efficiently in a web browser. Check out the Business Class or Enterprise version to discover Trello's full potential.

Trello really is a fantastic application, for both personal and professional use.

Cool feature: A super practical 'Assigned to me'-widget for Android users

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: GitHub, Slack, Salesforce, Evernote, Mailchimp,...Business solution:

33. Droptask

If there's one app that stands out from the crowd, it's Droptask. Its higly visual approach takes task management to a whole new level. A complete systematic overview enables you to visualize even your biggest projects.

Available for: Android, iPad, iPhone, iPod touch, Mac, Web, Windows
Price: Free | Pro: $6.50/month (team discounts)
Website: Droptask.com

Rating:  Functionality:  

It starts with a huge whiteboard in which you can map your project to the finest details. Tasks are structured into groups and groups into projects. A group represents a subject, department or anything else and is designated by a circle in a particular color. Tasks then appear in smaller circles wihtin this group.

DroptaskDroptask

Droptask has got all the task features you might need such as: determining a task's priority level, importance, status, due date, effort, etc. All these features will somehow show in the overview. For instance: a task of large effort comes in a bigger circle or a task completed gets a checked mark. This way, your whiteboard will develop into a multi-colored overview of circles. And don't worry, lists are still available.

DroptaskDroptaskDroptask

If you desire to work in teams you'll need Droptask's Pro version. It enables full collaboration by adding members, assigning tasks, commenting, attaching files and setting project permissions.

Its weakness? The app doesn't give you a clear insight into the progress of a project. Kanban apps score much better in this area.

Nevertheless, Droptask is a powerful application and for visual thinkers absolutely the best!

Add members: Free: 2p/project, Pro: unlimited
Delegate tasks: ProPriority levels: Add attachments: Pro
Tags: Sync: Business solution:
Integrates with (Pro): Google Tasks, Calendar, Evernote

6. Wunderlist

Wunderlist is a beautiful app that provides users much flexibility regarding the grouping of tasks.

Available for: Android, Apple Watch, iPad, iPhone, Kindle Fire, Mac, Web, Windows
Price: Free | Pro: $49,99/year | Business: $49,99/user/year
Website: Wunderlist.com

Rating:  Functionality:  

The app uses custom lists as well as smart lists, comprising a list of tasks assigned to you, a starred list, one of today's tasks and of the whole week.

WunderlistWunderlistWunderlist

Lots of sorting options are available, for example by due date, priority, creation date, assignee,.. I do miss however a good calendar overview which would increase the app's functionality.

WunderlistWunderlistWunderlist

Apart from personal use, Wunderlist is a strong tool in the area of collaboration. Working on a project? Share complete lists with friends or colleagues, delegate tasks, set deadlines, add files and have conversations along a particular task. With Wunderlist teamwork becomes seamless and efficient, especially since you can use the app on Mac and PC too. For companies and teams there is Wunderlist Business, offering unlimited cooperation features and a centralized communication system.

Cool feature: Forward an email to Wunderlist, and it will be turned into a task in your inbox.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Zapier, Outlook, Slack, Google Now,...Business solution:

54. Evernote

Evernote, the popular workspace to collect all your notes, ideas, articles, sketches, ... and everything else that's on your mind. This note-taking app has an incredible range of tools to write, collect, communicate and present your work.

Available for: Android, iPad, iPhone, iPod touch, Mac, Windows
Price: Free | Plus: $24.99/year | Premium: $49.99/year | Business: $120/user/year
Website: Evernote.com

Rating:  Functionality:  

True that Evernote isn't specifically designed for task management. In fact, the app is frequently combined with existing to-do apps. Nevertheless, it's worthwhile to give Evernote a spot in this guide.

EvernoteEvernoteEvernote

All your notes are collected in Notebooks enabling you to group items together per subject or project. It doesn't matter whether you write a short note or long article, Evernote helps you to create or collect just about anything: from handwritten notes to all kinds of files, images or articles from the Web. Add tags and locations to certain items and if necessary set reminders. To stay aware of urgent or scheduled tasks, these reminders will be listed above your notes.

EvernoteEvernoteEvernote

Apart from personal use, Evernote is great for collaboration purposes. Share your work and have conversations with colleagues along the way. Evernote's Premium version even allows you to turn notes into complete and ready for use presentations.

For companies and teams there is Evernote Business, offering advanced and powerful cooperation tools.

Needless to say, Evernote is a phenomenal app. With task management in mind, the app on its own is insufficient.

Cool feature: Add a specific note directly to your homescreen.

Reminders: Priority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Android / iOS (Siri)
Integrates with: unlimited number of apps

53. KanbanFlow

KanbanFlow has a more simplistic approach to the Kanban system. The online solution enables users to manage their projects in an intuitive way.

Available for: Web
Price: Free | Premium: $5/user/month
Website: KanbanFlow.com

Rating:  Functionality:  

As soon as you've created a board and the necessary columns, you can start to fill it up with to-do's. It's straightforward: add a due date, subtask, assignee, color, label and so on. It's a shame labels aren't visible in the overview.

KanbanFlow

KanbanFlow's premium plan increases the app's functionality considerably. First of all, horizontal 'swimlanes' allow you to divide tasks in teams or departments. Secondly, roles with different permission levels can be configured. The premium version also has a calendar overview and analytics.

KanbanFlow

Because of its user-friendliness this solution is great for personal use. I do miss a mobile app which would definitely make KanbanFlow more valuable.

From a business perspective, it obviously cannot compete against the heavyweight solutions. Yet, depending on the scale of your project, KanbanFlow might be your perfect choice.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync: Online
Integrates with: Dropbox, Google DriveBusiness solution:

7. Todoist

Todoist is a beautifully designed app giving you a clear overview of all your upcoming tasks.

Available for: Android, Apple Watch, Chrome, Firefox, iPad, iPhone, OS X, Web, Windows
Price: Free | Premium: $29/year | Business: $29/year/user
Website: Todoist.com

Rating:  Functionality:  

It makes a distinction between tasks for today and the rest of the week. This way it serves as an agenda in which you can furthermore divide tasks into themes like 'shopping', 'work' or 'home'.

TodoistTodoistTodoist

In addition you can filter tasks by these projects, labels and other filters. A bit disappointing however to learn that labels and reminders are paid features and don't come with the free version.

TodoistTodoistTodoist

With respect to collaboration, Todoist does not lag behind. Sharing projects (up to 5 users/project in the free version) and delegation of tasks are all part of Todoist's package. When going for Premium or Business you can obviously expect more like file uploads, team management features, adding comments, etc.

In short, a good app to work with.

Special feature: Detects time & date in task and schedules it automatically on the right day.

Add members: Delegate tasks: Priority levels:
Add attachments: PremiumTags: PremiumSync:
Integrates with: Gmail, OutlookBusiness solution:

2. TickTick

TickTick is a clever app offering quite an amount of possibilities to manage all your tasks and to-do's.

Available for: Android, Android Wear, Apple Watch, Chrome app, Chrome Ext, Firefox Ext, iPad, iPhone, Mac, Web
Price: Free | Pro: $1.99/month
Website: TickTick.com

Rating:  Functionality:  

Apart from being organized in custom lists and folders, this app offers a 'smart list' as well, consisting of a list of today's tasks, the next 7 days, a calendar, tasks sorted by tag and even tasks that are assigned to you. All of this comes in a functional sidebar. Easy navigation is what you get.

TickTickTickTickTickTick

TickTick enables you to add checklists to a task, reminders on time and location, priority levels and repeating tasks.

TickTickTickTickTickTick

Collaboration tools are a part of TickTick's possibilities too. Sharing a task and assigning it to a friend or colleague is easily done. Users then can add comments to a particular task making collaboration on a project even more effective. However, to make full use of this you would need the upgrade as the free version only allows you to assign tasks to 1 person.

Reminders: On time / LocationPriority levels: Add attachments:
Subtasks: Recurring tasks: Sync:
Tags: Postpone tasks: Speech to text: Android / iOS (Siri)

42. Toodledo

Toodledo is an all-in-one package for task management, note taking, outlines, habits and lists.

Available for: Android, Apple Watch, iPad, iPhone, iPod touch, Web
Price: Android: Free, iOS: $2.99 | Silver: $14.99/year | Gold: $29.99/year | Platinum: $89.99/year
Website: Toodledo.com

Rating:  Functionality:  

To-do's can be stored into folders and appear in the Tasks list. Using the sidebar these tasks can be quickly filtered by context, due date, priority, etc.

ToodledoToodledoToodledo

Outlines are great for projects and come with checkboxes and indentations. Lists are especially handy and function like spreadsheets with columns that can be used for text, numbers, prices, ratings, etc. At last, there is a Habit section, good for tracking habits. Enter a habit, record your progress and analyze the corresponding graphs and charts. All these lists operate independently.

ToodledoToodledoToodledo

Toodledo is also great for teamwork. On its paid versions you will find plenty of collaboration tools as well as other advanced features.

Cool feature: Spreadsheets with fields for text, numbers, prices, ratings, etc.

Add members: PaidDelegate tasks: PaidPriority levels:
Add attachments: PaidTags: Sync:
Integrates with: Zapier, Google Calendar, Evernote, etc.Business solution:

35. Todo

Inspired by Getting Things Done®, Todo is an app with a lot of powerful features. It incorporates - among other things - Focus lists, Starred tasks, Contexts, Projects and Checklists.

Available for: Apple Watch, iPad, iPhone, iPod touch, Mac, Web
Price: $4.99
Website: appigo.com

Rating:  Functionality:  
TodoTodoTodo

Focus lists collect tasks from among all your lists that are due today or tomorrow. A great way to stay concentrated. With colors and icons you may by the way customize your lists and each list has a clear chronological split up and a calendar view.

TodoTodoTodo

Via the TodoCloud, the app supports full collaboration tools. Working in a team? Invite colleagues to your list, assign tasks and add comments to a particular task. Teamwork becomes effortless.

All of this built-in functionality comes at a very reasonable price. Plenty of reason to be enthusiastic about Todo!

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Integrates with: Business solution:

46. Weekplan

As its name implies, Weekplan is a project-based tool to plan your week. Based on GTD®, it consists of a 7 day (or more) schedule, roles, goals for the week and a parking lot.

Available for: Android, iPad, iPhone, iPod touch, Web
Price: Free | Pro: $3.5/user/month | Ultimate: $7/user/month
Website: Weekplan.net

Rating:  Functionality:  

Plan tasks and meetings for the week, assign them to specific roles and you'll obtain an agenda overview of all that needs to be done. The color indicates the role an item is associated with. There's also a 'Pending' column to list everything you're expecting or waiting for, e.g. a report from a colleague.

Weekplan

Apart from scheduling your week, Weekplan encompasses a whole lot more. To stimulate users to excell in their different roles in life, the app provides a space to set specific weekly goals per role.

The Parking Lot is designed for your unspecified ideas. There are furthermore some (free) extensions available, namely: a Vision Tracker, Growth Journal, Pomodoro and Cogitorama. The latter is a special method of journaling: record a handful of keywords to describe what's on your mind.

WeekplanWeekplanWeekplan

At task level Weekplan offers features such as the level of importance or urgency, file attachments, task duration, etc.

Working in a team? Weekplan enables full collaboration: add members to your workspace, drag a person to a task, comment on tasks. Or for optimal use: assign roles to members and colors will indicate who has to do what. Needs to be said that entire team projects aren't primarily managed in a weekly schedule.

The app as a whole certainly has a lot to offer. To me, not all of it seems useful though. What stands out most, is the clear weekly overview which can only be fully appreciated on the larger devices.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync:
Business solution: Integrates with: (Pro) Google Calendar, integration with 150+ web services

58. Lifetick

Lifetick is a web-based solution to help you achieve your goals and dreams. As you start using the app, you'll immediately notice its motivational character.

Available for: Web
Price: Free | Upgrade (Solo): $49/year | Groups: $14 - $199/month
Website: Lifetick.com

Rating:  Functionality:  

First of all, you need to establish core values. You may then create a goal and include the level of priority, magnitude and your motivation behind it (is your goal SMART?).

Lifetick

In order to realise a particular goal you need to accomplish necessary actions. Corresponding task features are: start date, recurrence, frequency and more. To manage all your tasks, Lifetick gives a practical week overview and a list of upcoming tasks.

LifetickLifetickLifetick

A separate section is designed for dreams for which you may indicate the likelihood, core value and your motivation. As an extra stimulation, you can share progress with supporters.

Lifetick has a big emphasis on group's use. The app facilitates all kinds of groups with coaches, mentors, teachers, etc. Here, advanced features as journaling and reporting are provided.

Add members: Delegate tasks: Priority levels:
Add attachments: Tags: Sync: Online solution
Integrates with: Business solution: As motivational tool

Matrixes

The concept of Matrix Apps is based on Dwight Eisenhower's urgency-importance matrix. It's a method to prioritize work and help you focus on what's crucial and important.

The matrix has four quadrants: critical & immediate, critical, immediate and uncategorized. Naturally, the first quadrant is supposed to get most of your attention and energy. Tasks in the second quadrant are to be done later and can therefore be scheduled. Items in the third quadrant aren't that important and should be assigned to someone else. And how about to-do's in the last quadrant? Eliminate them.

59. Priority Matrix

If you're after a powerful matrix app, Priority Matrix is your perfect solution.

Available for: Android, Chrome, iPad, iPhone, iPod touch, Mac, Outlook, Web, Windows
Price: Free trial (14d) | Maverick (solo): $8.50/month | Trio (3p): $25/month | Manager (2-10p): $67/month | Director (2-50p): $249/month.
Website: Appfluence.com

Rating:  Functionality:  

The app offers some amazing functionality. It consists of multiple matrixes arranged per project or subject in order to maintain a clear overview.

Priority MatrixPriority MatrixPriority Matrix

At task level you may add icons, due and start date, indicate your progress, effort or add attachments. Some of these details will show in your matrix, for instance a little tag with the number of days before an action is due.

Priority MatrixPriority MatrixPriority Matrix

Apart from this visual presentation Priority Matrix gives a list overview as well. In Master View you'll find your tasks structured into several lists: overdue, today, Q1, all tasks and a Hot-List to list reminders. Super convenient.

Although the app isn't cheap, for matrix fans it's absolutely the best. And if you're in need of collaboration features, check out their upgraded versions for some powerful and advanced possibilities.

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: iOS (Siri) / Android (in widget)
Integrates with: Google Calendar, Outlook, Evernote

3. Gneo

Gneo is an ingenious app that takes the regular checklist app to the next level by combining it with matrixes.

Available for: Apple Watch, iPad, iPhone, iPod touch
Price: $9.99
Website: Gneo.co

Rating:  Functionality:  

To start off with Gneo you first need to create a Notebook. This helps you arrange your to-do's by project or subject. Your tasks will then be displayed in checklists.

GneoGneoGneo

Apart from a regular checklist, Gneo also sorts your to-do's by day, cleverly showing in the left-hand bar the dates on which tasks appear. But that's not all. Your to-do list is at the same time arranged in a matrix, enabling you to prioritize tasks by urgency and importance. Just swipe to the right or left to change from checklist to matrix view. Again, it's all about doing the right things at the right time.

GneoGneoGneo

You will furthermore find a separate space to list goals and a map to pin tasks to a location.

This beautifully designed app with its hybrid system certainly deserves my vote!

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Siri
Integrates with: Evernote, Calendar

60. Eisenhower

As its name implies, the app is based on Dwight Eisenhower's urgency-importance matrix which helps you prioritize and think before putting down a task. This is by the way true for every matrix app in this list.

Available for: iPad, iPhone, iPod touch, Web
Price: $2.99
Website: Eisenhower.me

Rating:  Functionality:  

In this case, the app developers have built a very practical system so that users will fully apply the Eisenhower concept. Per quadrant you'll find specific features available.

EisenhowerEisenhowerEisenhower

In the first quadrant you can make use of a 30 minute timer to focus on a specific task. When adding an item in the second quadrant, you'll notice you can set a location, date, alert, travel time, etc. Since this section is meant to hold tasks that need to be scheduled, it makes perfect sense. The third quadrant stores your unimportant but urgent to-do's which you can easily leave to someone else. Its feature therefore enables you to email a task to one of your contacts. How about a task that appears in the last quadrant? Well, there's only one option: delete it.

EisenhowerEisenhowerEisenhower

This intuitive app simply forces you to prioritize and follow Eisenhower's rules and that's what I like about it. However, a major shortcoming is its maximum of 8 tasks per quadrant. So only if you're a casual user, Eisenhower might be of help to you.

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: SiriIntegrates with:

61. Smart Reminder

Smart Reminder is a super simple and straightforward matrix app, displaying the familiar quadrants in four specific colors. Its setup is plain: add a task, description and if needed an alarm. That's it.

Available for: Android
Price: Free | Pro: $2.07/year
Website: /

Rating:  Functionality:  
Smart ReminderSmart ReminderSmart Reminder

On the Pro version the app offers a little more, namely synchronizing, backups to and from the cloud, a private mode and no ads.

If you're looking for an easy matrix app, Smart Reminder surely is a good choice.

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync: Pro
Tags: Speech to text: Integrates with:

62. My Effectiveness

My Effectiveness goes much further than any typical to-do app and encompasses your entire life.

Available for: Android
Price: Free
Website: /

Rating:  Functionality:  

It's designed to take control of your mission, roles, goals and actions. Its framework looks like this: My Mission, My Influences, My Roles, First Things First, Week Plan and Notes, Thoughts & Ideas. On the homepage you'll also find an overview of the number of things you need to do this week and have done already.

My EffectivenessMy EffectivenessMy Effectiveness

As soon as you've defined your roles you can start to assign goals to these roles. For any goal certain questions are asked to make you think about your motivation behind it and to determine the required actions.

Whenever a task is created, it will appear in the First Things First matrix. By means of a set of features items will be thus arranged by urgency and importance. The matrix even sorts items by goal, role or day. Strangely enough though, when setting a certain due date and priority level, tasks always appear in the second quadrant. Only with the 'quick add' button in the matrix section, you'll manage to set tasks in the other quadrants as well. Apart from the matrix format your tasks will also appear in the Week Plan that functions like a calendar overview.

My EffectivenessMy EffectivenessMy Effectiveness

My Influences comprises your worries and makes distinction between situations you can influence and those you can't.

The app as a whole is very extensive, requiring a lot of time instead of saving it. In some respects the app isn't so user-friendly and lacks intuitivity. For me, no ideal solution.

Special feature: Workodoro: a timer to work for 25 minutes after which you can take a break for 3 minutes.

Reminders: Priority levels: Urgent / ImportantAdd attachments:
Subtasks: Recurring tasks: Sync:
Tags: Speech to text: Integrates with:

Goals & Habits

63. Strides

If you're in search for a good goal and habit tracker, Strides is your perfect tool.

Available for: Apple Watch, iPad, iPhone, iPod touch
Price: Free | Plus: $4.99/month
Website: StridesApp.com

Rating:  Functionality:  

This multifunctional and flexible tool supports multiple tracker types, such as: 'reach target value of X by date A' or 'achieve goal to average a value of Y or less per month'. So apart from typical habits, you could for instance incorporate a monthly expense tracker or log a project that has several milestones. You can add alerts, enter a goal streak and so on.

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On Strides' dashboard you'll see progress bars, indicating whether you're on pace or lagging behind. Also, the app has some good statistics available.

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In short, a beautiful and effective app.

Reminders: Recurring tasks:
Tags: PlusSync:

64. Rewire

Build good habits, break bad ones. Rewire is a simple app that solely focuses on habits and keeping them.

Available for: Android
Price: Free | Premium: $5.53
Website: RewireApp.io

Rating:  Functionality:  
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For each habit you'll build streaks that help you keep moving forward. Every time you fail to do so, you go back to zero. Skipping a habit won't affect your record. To see how you've been doing and measure your progress, all sorts of statistics are available.

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When you create a habit, you can set the schedule, add a start date, reminder, etc. Habits are grouped per category for easy navigation. Unfortunately the free version only allows you to track up to 5 habits.

On Rewire's Premium version you may set targets and add rewards, e.g. 'after requiring 100 points, I'll treat myself to a chocolate chip ice cream'.

Rewire surely is a good help to stay motivated.

Reminders: Recurring tasks:
Tags: PlusSync: Dropbox

65. Goal Tracker & Habit List

With Goal Tracker & Habit List you can build as many habits and goals as you want, from daily to yearly ones. Items can be starred and the list arranged according to your preference.

Available for: Android
Price: Free
Website: /

Rating:  Functionality:  
Goal Tracker & Habit ListGoal Tracker & Habit List

Check habits when done and the app will log your progress and display it in a calendar view per item or altogether. Set the schedule for a habit by entering a start date, its repetition, time span, etc. Simple and easy.

Goal Tracker & Habit ListGoal Tracker & Habit List

You may export your data to Dropbox or Google Drive. The app doesn't support any graphs, charts or whatsoever.

Goal Tracker & Habit List is entirely free and for a basic habit tracker, not bad at all. Yet I do prefer a visual streak overview.

Reminders: Recurring tasks:
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66. TimeTune Schedule Planner

For those who like to stick to their routine, there's TimeTune. A fantastic app that offers its users some practical tools. Various routines can be recorded like a winter or holiday routine, or work from home schedule.

Available for: Android
Price: Free | Pro: $1.99
Website: TimeTune.center

Rating:  Functionality:  
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As soon as you've created a new routine you can start to fill it with activities. It's a practical system. TimeTune gives you a long list of tags with icons to choose from, e.g. 'break' or 'commuting'. You can furthermore add a note and enter a start and end time. After setting a day schedule, you may clone it to other days. Apart from the routine section, there's a separate list for reminders as well.

TimeTune Schedule PlannerTimeTune Schedule PlannerTimeTune Schedule Planner

TimeTune always shows the current moment of the day and your next tasks. A day summary provides you with figures of the time spent on every activity.

Living by a solid routine keeps all the useless, distracting things out of your way. TimeTune is just perfect for that.

Reminders: Recurring tasks:
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58. Lifetick

Lifetick is a web-based solution to help you achieve your goals and dreams. As you start using the app, you'll immediately notice its motivational character.

Available for: Web
Price: Free | Upgrade (Solo): $49/year | Groups: $14 - $199/month
Website: Lifetick.com

Rating:  Functionality:  

First of all, you need to establish core values. You may then create a goal and include the level of priority, magnitude and your motivation behind it (is your goal SMART?).

Lifetick

In order to realise a particular goal you need to accomplish necessary actions. Corresponding task features are: start date, recurrence, frequency and more. To manage all your tasks, Lifetick gives a practical week overview and a list of upcoming tasks.

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A separate section is designed for dreams for which you may indicate the likelihood, core value and your motivation. As an extra stimulation, you can share progress with supporters.

Lifetick has a big emphasis on group's use. The app facilitates all kinds of groups with coaches, mentors, teachers, etc. Here, advanced features as journaling and reporting are provided.

Reminders: Recurring tasks:
Tags: Sync: Online solution

67. Habitica

If you like games, try out Habitica. The app treats your life like a game with rewards and punishments to get you motivated and productive in what you do.

Available for: Android, iPad, iPhone, iPod touch
Price: Free | Corporate plan: price unknown
Website: Habitica.com

Rating:  Functionality:  

The app consists of habits, dailies and todo's. Users can record positive as well as negative habits and indicate the level of difficulty. After doing a certain habit, a tap on either the '+' or '-' is enough.

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Dailies on the other hand are scheduled in a week plan. Here too a difficulty level needs to be designated. Simply check off a daily when you've performed it. There's furthermore a to-do list in which you may add checklists and due dates as well.

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All these different tasks and habits - and performing them - will result in an overall score: a health and experience level. When obtaining a new level, gems and rewards become available. Habitica also supports group's use and users may join common-interest groups.

Reminders: Recurring tasks:
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62. My Effectiveness

My Effectiveness goes much further than any typical to-do app and encompasses your entire life. It's designed to take control of your mission, roles, goals and actions.

Available for: Android
Price: Free
Website: /

Rating:  Functionality:  

Its framework looks like this: My Mission, My Influences, My Roles, First Things First, Week Plan and Notes, Thoughts & Ideas. On the homepage you'll also find an overview of the number of things you need to do this week and have done already.

My EffectivenessMy EffectivenessMy Effectiveness

As soon as you've defined your roles you can start to assign goals to these roles. For any goal certain questions are asked to make you think about your motivation behind it and to determine the required actions.

Whenever a task is created, it will appear in the First Things First matrix. By means of a set of features items will be thus arranged by urgency and importance. The matrix even sorts items by goal, role or day. Strangely enough though, when setting a certain due date and priority level, tasks always appear in the second quadrant. Only with the 'quick add' button in the matrix section, you'll manage to set tasks in the other quadrants as well. Apart from the matrix format your tasks will also appear in the Week Plan that functions like a calendar overview.

My EffectivenessMy EffectivenessMy Effectiveness

My Influences comprises your worries and makes distinction between situations you can influence and those you can't.

The app as a whole is very extensive, requiring a lot of time instead of saving it. In some respects the app isn't so user-friendly and lacks intuitivity. For me, no ideal solution.

Special feature: Workodoro: a timer to work for 25 minutes after which you can take a break for 3 minutes.

Reminders: Recurring tasks:
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42. Toodledo

Toodledo is an all-in-one package for task management, note taking, outlines, habits and lists.

Available for: Android, Apple Watch, iPad, iPhone, iPod touch, Web
Price: Android: Free, iOS: $2.99 | Silver: $14.99/year | Gold: $29.99/year | Platinum: $89.99/year
Website: Toodledo.com

Rating:  Functionality:  

To-do's can be stored into folders and appear in the Tasks list. Using the sidebar these tasks can be quickly filtered by context, due date, priority, etc.

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Outlines are great for projects and come with checkboxes and indentations. Lists are especially handy and function like spreadsheets with columns that can be used for text, numbers, prices, ratings, etc. At last, there is a Habit section, good for tracking habits. Enter a habit, record your progress and analyze the corresponding graphs and charts. All these lists operate independently.

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Toodledo is also great for teamwork. On its paid versions you will find plenty of collaboration tools as well as other advanced features.

Cool feature: Spreadsheets with fields for text, numbers, prices, ratings, etc.

Reminders: Recurring tasks:
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